Enrollment & Registration

	Admission Requirements
	Nursing Admission
	International Student Admission
	Procedure
	Social Security Numbers
	Campus Visit
	Registering for Classes
	Placement Testing
	Academic Advising & Class Schedule Planning
	Registration
	Student Load
	Student's Responsibility
	Residency Requirements for Tuition
	Transfer Credit
	Military Credit
	Credit by Examination
	Credit for Prior Learning
	Class Conflict Policy
	Auditing a Class
	First Year Seminar
	Classification

 

Admission Requirements

NCCC welcomes all applicants who will benefit from the programs offered.

The following are categories of students who will be admitted to NCCC:

1.     Graduates of an accredited high school;
2.     High school students who have completed the sophomore year and are approved by the high school administration;
3.     Gifted children, as defined in K.S.A. 72-962 (g), who are enrolled in any of the grades 9 through 12 and who have been recommended for early college enrollment;
4.     High school students who have not completed their sophomore year or have not been designated gifted may enroll for audit during summer session with permission of their high school principal;
5.     Persons who have successfully completed the General Education Development (GED) test battery;
6.     Students transferring from an accredited college or university;
7.     Students who were home schooled and those from non-accredited high schools will be accepted for admission provided they take the ACT or SAT exams and obtain an ACT composite score of 20 or higher, or an SAT composite score of 850 or higher.  Students with scores below these minimums will be required to pass the GED exam;
8.     Persons 18 years of age or older who have not graduated from a state accredited high school may be admitted conditionally after taking the COMPASS or other suitable assessment to determine if the student has the ability to benefit from the courses in which the student wishes to enroll.
9.     Students who demonstrate the ability to benefit from college as defined by NCCC policy.

Official transcripts of all high school work or GED scores are required of degree and certificate-seeking students.  Transcripts of all previous college work are also required for degree and certificate-seeking students.  Transcripts must be sent directly to the student services office at NCCC by the issuing school.  Students applying for federal financial assistance must submit all previous academic transcripts before any disbursement of funds is made.  [ Back to Top ]
 

Nursing Admission

The bi-level nursing program requires all applicants applying for entrance to complete a nursing entrance exam before they are admitted into the nursing program.  Information regarding this test may be obtained by contacting the department of nursing.  Entrance to the nursing program will be determined based on the nursing entrance exam score and the number of general education courses completed prior to the entrance interview process.
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International Student Admission

Before international students may be admitted, the following items must be completed:

1.     Submit a Student Application form.
2.     Submit an original financial statement certifying the sources and amounts of funding available, including the amount in U.S. dollars.  All bank statements, affidavits of support, etc. must have been issued within six (6) months of the time the student applies for admission.  International students must show proof of funds on deposit for the total cost of two (2) semesters of study at NCCC. Proof of funds must be no less than $10,000.
3.     Submit original copies of all academic credentials (secondary school records, diplomas, and any previous college or trade school transcripts).  Official notarized translated copies must be sent for all non-English credentials.  To be official, each copy must bear the original stamp or seal and a signature of a school officer or other authorized official attesting that it is a true copy of the original document.  The name of the institution where a student is currently enrolled must also be included along with that transcript.  Records from U.S. or Canadian schools must be official copies sent directly from the registrar’s office to the office of international services at NCCC.
4.     Submit a non-refundable application/processing fee of $35 (must be in U.S. dollars) required to process the students application – must be received before admission is granted.
5.     Upon arrival to the College, take the NCCC placement test to verify English and math proficiency before enrolling in classes.
6.     Complete the TOEFL exam.  NCCC recommends the following minimum scores:  CELT 200+, TOEFL written 500+, TOEFL computer based 173+, and TOEFL Internet based 61+.

Translators
Translators may be used during class time, at the discretion of the instructor, but may not be used to take exams.  [ Back to Top ]
 

Procedure

All students wishing to enroll in courses at NCCC must complete an Admission Form.  Degree and certificate-seeking students are also required to provide an official copy of their high school transcript or GED transcript, as well as transcripts from all previous colleges or universities attended.  [ Back to Top ]
 

Social Security Numbers

Each entering American student is asked to provide a social security number upon enrollment.  No student may receive financial aid from any federally funded program or be employed by the College unless the social security number is on file.  Social Security numbers are used for identification purposes only.  New students to NCCC are assigned a computer-generated student ID number that appears on their student ID card. Any student may request a computer generated ID number by contacting the Registrar’s office.  [ Back to Top ]
 

Campus Visit

An important part of choosing a college is the campus visit; therefore, prospective students are encouraged and welcome to visit the campus.  The student services office should be notified in advance so that necessary arrangements can be made.  Student services personnel, instructors, and activity sponsors are available for appointments.  To schedule a visit at the Chanute campus, call 800-729-6222 (KS only) or 620-431-2820, ext. 502 or 233.  To schedule a visit at the Ottawa campus, call 888-466-2688 (KS only) or 785-242-2067.  [ Back to Top ]
 

Registering for Classes

Before registering for classes, students must complete an Admission Form.  [ Back to Top ]

Placement Testing

All degree-seeking students or students enrolling in a math or English course must provide placement test scores before enrolling.  ACT, SAT, ASSET and COMPASS are all acceptable placement tests.  Students without placement scores on file are given the COMPASS, ASSET, or other suitable initial assessment.  These scores will be used to place students in appropriate math, reading, and writing courses.  If these test scores indicate that the student is not fully prepared for college level courses, the student will be required to enroll in appropriate developmental courses.  Developmental courses do not fulfill graduation requirements, but will be reflected on a student’s transcript and will be included in the career grade point average (GPA). 

COMPASS is a computerized test used to measure skills in math, reading and writing. Although COMPASS is comprised of three (3) tests, the tests can be taken all at one time or one at a time.  Practice tests can be found at  www.act.org/compass/sample/index.html.  This link also allows the student to print sample questions to study.

Students enrolling in courses at NCCC may take the COMPASS exam one (1) time free of charge.  For each additional retake the student will be charged $10.  If a student is not planning to attend NCCC, a $10 fee will be charged each time the test is taken.  One (1) copy of the scores may be transferred to another institution without an additional payment.  If a student would like an official copy of their COMPASS scores, they must request a copy from the student services office in writing and pay a $2 processing fee. 

In Chanute, the COMPASS test is administered in the Center for Academic and Vocational Excellence (CAVE) from 8:00 a.m. to 3:00 p.m. any day that the CAVE is open to the public or by appointment.  A student wishing to take the exam should go to the NCCC student services office to receive a testing voucher.  The tests are not timed, but students should allow two to three hours to take the exam.  At the Ottawa Campus students should inquire at the main office to arrange a time for testing.

There will be a 24 hour waiting period before a retest may be taken.  The test may be given a third time after a three month waiting period is observed, and appropriate classes have been taken and successfully completed.

Mandatory Placement Policy

The mandatory placement scores are as follows:

Pre-Algebra General 

 Algebra General 

 College Algebra General 

 Reading General 

 Writing General 

Exceptions:  Only the Vice President for Student Learning or the Director of the Center for Academic and Vocational Excellence on the Chanute campus or the Dean at the Ottawa campus may authorize enrollment in math or writing courses without appropriate test scores.  [ Back to Top ]
 

Academic Advising and Class Schedule Planning

All degree-seeking students at NCCC are assigned an academic advisor after their initial advising meeting.  Non-degree seeking students may also request an advisor assignment by contacting the student services office.  Students may request a change of advisor by completing a Request for Change of College Record form available in the student services office.  In planning a class schedule, the student should keep in mind career and vocational plans, the graduation requirements of NCCC, and four-year degree requirements.  Students who plan to complete a bachelor’s degree should select courses to meet the requirements of the institution to which they expect to transfer.  The final responsibility for correct course selection lies with the student.

Proper prerequisites/co-requisites must be observed in all cases except where they have been waived by the chief academic officer.  [ Back to Top ]
 

Registration

Class schedules are available at least two months prior to each term.  Classes fill quickly.  Students are encouraged to enroll as early as possible for the best class selections.  Students may enroll through the seventh calendar day of a semester for 16-week courses. 

Students wishing to enroll after the seventh day must obtain signed permission from the chief academic officer (Chanute), or the academic dean (Ottawa).  If the class is less than 16 weeks in duration, students should see the registrar for enrollment deadlines.  [ Back to Top ]
 

Student Load

Twelve 12 to 18 hours of course work per semester are considered a normal full-time student load.  By special permission of the chief academic officer (Chanute) or the academic dean (Ottawa), students may carry over 18 hours providing they were previously enrolled full-time for at least one semester and have a 3.0 GPA.  Students who carry less than 12 hours during a regular semester are considered part-time students.  [ Back to Top ]
 

Student's Responsibility

Students are responsible for meeting, in full, the requirements for graduation as set forth in this catalog.  Advisors assist in the planning for a degree program for each student; however, the final responsibility for meeting the requirements for graduation rests with the student.

Students are responsible for satisfying all financial obligations at NCCC.  Students who are not current with financial obligations may be dropped from classes at any time during the semester.  Additionally, the College reserves the right to withhold copies of educational records and/or refuse registration of students who owe money to the institution or who have failed to meet all institutional requirements.  [ Back to Top ]
 

Residency Requirements for Tuition

To qualify for the resident tuition rate, an adult student (18 years old or older) or a minor student’s parents must have been Kansas residents for six months prior to enrollment for any term or session.  Determination of residence for adults is based on subpart 23 of K.S.A. 77-201, and for minors is based on K.S.A. 72-1046 (71-406).  There are seven permissive exceptions to the mandatory six (6) months residency requirement for student tuition and credit hour aid purposes (K.S.A. 71-301, 71-302, 71-618).  For further information, contact the registrar.

The registrar makes final determination of the residency classification of students at NCCC.  However, the student has the right to file an appeal of the ruling.  The student should utilize the Student Grievance Procedures found in the Student Handbook if they wish to challenge the residency classification decision.

Documentation for change of residency status must be in place prior to the first day of classes of the semester for which the change is being requested.  Failure to meet this deadline may necessitate the residency change being postponed to the subsequent semester.  [ Back to Top ]
 

Transfer Credit

An evaluation of transfer credit will be completed after an Admission Form has been filed and all required official transcripts have been received by the registrar’s office.  The registrar will determine applicability of transfer courses.

Transfer credits are given for acceptable courses in which passing grades (“A,” “B,” “C,” and “P”) were received.  Courses for which a grade of D or F was earned will not be counted toward the completion of degree requirements.  [ Back to Top ]
 

Military Credit

NCCC is a recognized member of the Servicemembers Opportunity College (SOC), and as such, will award college credit for military training as appropriate up to twenty (20) credit hours.  To be eligible to receive military training credit, students must submit supporting documents, such as DD214 or AARTS transcripts to the registrar for evaluation.  The recommendations of the American Council on Education Guide Book are used to convert military training to college credit.  No letter grades will be issued for military credits.  [ Back to Top ]
 

Credit by Examination

Students awarded credit by examination must be enrolled at NCCC.  This institution accepts the results of the College Entrance Examination Board Advanced Placement (CEEBAP) and College Level Examination Program (CLEP) for credit by examination.  NCCC is not a College Board test center; thus, students who participate in these programs must have their test results forwarded to the College.  Recommendations for courses and number of credit hours must be ratified by the department faculty and division chairperson.  Courses receiving “pass” as a grade will not be used in the computation of the student’s GPA, but courses for which letter grades are awarded will be used in determining the student’s cumulative GPA.  The registrar will post credit by examination to the student’s transcript at the direction of the appropriate departmental faculty.

Students should understand that transfer policies of four-year institutions may differ in credit accepted.

College Entrance Examination Board Advanced Placement (CEEBAP)
Students desiring advanced academic placement and university credit for those courses validated by such placement may do so by using the CEEBAP examination.  Students completing the CEEBAP examination with a score of three or better will receive appropriate college credit recorded as “pass.”

College Level Examination Program (CLEP)
Students with non-traditional educational experiences may have such experiences validated by the CLEP examination.  There are two CLEP examinations: the general examination and the subject examination.

1.     CLEP General Examination:  The general examination may be used to validate life experience for academic credit.  Students completing the general examination with a score at or above the 50^th percentile on sophomore norms will receive college credit with a grade of “pass.”  A maximum of six semester hours’ credit can be earned in each of the following areas: social science, history, biological science, humanities, and mathematics.  No CLEP general examination credit will be allowed in any subject area in which college credit was earned prior to taking the examination.

2.     CLEP Subject Examination:  Academic departments determine the degree to which they participate in the CLEP subject examination program.  Academic departments determine the norm group and the percentile at or above which credit will be awarded.  Students meeting the departmental criteria will be awarded college credit with a grade of “pass.”  The subject examinations will be used to validate life experience on a course-by-course basis.  No CLEP subject examination credit will be awarded for any course in which college credit was earned prior to taking the test.  One-half of the normal tuition rate must be paid prior to posting on a transcript (fees are not charged). 

Note: Departmental exams are available in some departments.  Contact the English, computer and/or business departments for available exams.  Students should visit their academic advisor or the registrar for more information.  [ Back to Top ]
 

Credit for Prior Learning

Credit for Prior Learning (CPL) is learning that is not transcripted by a regionally accredited higher education institution.  To encourage and assist students to complete degrees, NCCC may award college credit for prior learning.  The procedure and guidelines are as follows:

1.     A $50 nonrefundable review fee must accompany each evaluation.
2.     The learning evaluated must have occurred within the previous five years.
3.     Half of the normal tuition rate must be paid prior to posting on a transcript (fees are not charged).
4.     The student must complete at least nine credit hours at NCCC with at least a “C” and have a declared degree objective before credit for prior learning will be awarded.
5.     All courses for which credit for prior learning is awarded must have equivalent courses in the NCCC curriculum.  Partial credit will not be awarded.
6.     General education course credit will not be awarded credit for prior learning.
7.     Credit for prior learning will generally not be awarded unless the learning was fostered in a recognized national or state organization.
8.     Students must provide validated documentation stating the courses, knowledge, skills, and clock hours completed.
9.     The responsible dean or division chair will review, and as applicable, seek advice from full-time faculty.
10.   Credit will not be awarded for prior work experience unless the work is documented in a well-organized, competency-based manner.  Credit will be limited to appropriate courses on the approved NCCC master course list and may result in elective credit only.
11.   A maximum of 20 credit hours will be awarded for prior learning.
12.   At least 15 of the last 24 credit hours are required to be completed at NCCC for degree-seeking students.  [ Back to Top ]
 

Class Conflict Policy

If a student and advisor select two mandatory courses within a student’s enrollment schedule that meet at overlapping times, a Class Conflict Contract is available in the student services office to authorize an agreement between the two instructors and the student on the student’s obligation to complete all coursework within both courses.  This contract places full responsibility upon the student to fulfill his/her class assignments and/or makeup any class time missed due to the conflicting course offerings.  This form must be completed, signed, and submitted to the registrar prior to enrollment in these courses.  [ Back to Top ]
 

Auditing a Class

Student who wish to enroll in a course, but do not wish to receive college credit may audit the class.  Students choosing to audit a course must obtain written permission from the course instructor.  Students will be charged $70 per credit hour plus any applicable class fees.  This fee is not refundable.  The student’s transcript will reflect “AU” as the form of grade provided, and these hours may not be applied toward enrollment for federal financial aid or any other financial assistance offered at NCCC.  [ Back to Top ]
 

First Year Seminar

All first-time, degree-seeking freshmen and transfer students with less than 15 credit hours who have not previously taken a similar course are required to enroll in First Year Seminar during their first semester at NCCC.  Students who took courses for college credit in high school must take First Year Seminar.  This course is designed to assist the student in making a successful transition to college life.  Although the course is required for all first-time freshmen students, all students who feel they may benefit from the experience are encouraged to take the course.  [ Back to Top ]
 

Classification

Enrollment in a minimum of 12 hours of college credit is required for classification as a full-time student.  A student is classified as a sophomore upon attaining 26 semester hours of credit and a minimum of 52 grade points.  [ Back to Top ]