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	Satisfactory Academic Progress
	Financial Aid Probation
	Financial Aid Suspension
	Conditions for Reinstatement of Financial Aid

SATISFACTORY ACADEMIC PROGRESS POLICY

Federal regulations require that a student must be making satisfactory academic progress in a certificate or degree program in order to be eligible to receive federal aid. As per federal regulations, all academic transcripts will be evaluated for satisfactory academic progress whether or not financial aid was received. For the purposes of determining satisfactory academic progress, grades of A, B, C, D, P, F, XF, AW, NP, and I will be calculated as attempted financial aid hours.  This includes developmental and repeated courses.  Audit and non-credit classes are not considered for financial aid and will not be included as attempted financial aid hours.  If a student completes a course that he/she received an incomplete grade in, the student must notify the financial aid office in writing, in order for satisfactory academic progress to be reviewed again. Upon a completed financial aid file, a student’s current probation or suspension status at NCCC will be reviewed.  Qualitative and quantitative measures are required to determine satisfactory academic progress.  That criterion is listed below.

1. Students must successfully complete 67% of the cumulative number of credit hours attempted.

2. Students must have a 2.0 or greater cumulative career GPA.

3. Students who have attempted ninety-seven (97) or more hours will be placed on financial aid suspension.

Successfully completed grades include:  A, B, C, D, P (Pass).

Unsuccessfully completed grades include: F (Failure), XF (Failure due to violation of Academic Honesty policy),  I (Incomplete), W (Withdraw), AW (Administrative Withdraw), NP (No Pass).

Example: Peter Panther has attempted twelve (12) hours at XYZ College and has attempted fifteen (15) hours at NCCC.  He has attempted a total of twenty-seven (27) credit hours.  (27 hours x 67% =18.09)  He must have successfully completed at least 18.09 credit hours and have at least a 2.0 cumulative career GPA to be making satisfactory academic progress. [back to top]

FINANCIAL AID PROBATION

At the end of each fall and spring term, NCCC financial aid recipients in good academic standing who do not meet conditions 1 and/or 2 (see previous list) are placed on financial aid probation for their next term of attendance.  A student on financial aid probation is still eligible to receive financial aid the next semester of attendance.  However, notice of financial aid probation may be retroactively incurred based on an evaluation of the student’s previous academic record at NCCC.

At the end of each fall and spring semester, the students who received aid and were on probation will also have their academic performance evaluated.  At that time, one of the following actions will occur:

1. If the student has successfully completed 67% of the cumulative number of credit hours attempted and has a cumulative career GPA of a 2.0 or greater, the student will automatically be reinstated to good academic standing.

2. If the above conditions have not been met, the student will be placed on financial aid suspension. [back to top]

FINANCIAL AID SUSPENSION

Under the following conditions, students are placed on financial aid suspension:

1. Receiving unsuccessful grades in all of their classes in one term at NCCC.

2. Attempting ninety-seven (97) credit hours or more.

3. Currently on financial aid probation and did not meet the probation requirements.

A student on financial aid suspension is not eligible to receive federal aid.  However, notice of financial aid suspension may be retroactively issued based on an evaluation of the student’s previous academic record at NCCC. [back to top]

CONDITIONS FOR REINSTATEMENT OF FINANCIAL AID

When the student successfully completes 67% of the cumulative number of credit hours attempted and has a cumulative career GPA of a 2.0 or greater, the student can apply to be reinstated to good academic standing.

To apply for reinstatement for the first offense, the student may appeal to the chief financial aid officer by filling out the Suspension Appeal Form listing reasons (examples: illness, death in the family or unusual circumstances) why he/she did not achieve satisfactory academic progress or why he/she has attempted ninety-seven (97) or more credit hours and is seeking aid for additional courses.  The student must also supply appropriate supporting documentation, such as a letter form his/her doctor, employer, advisor, etc.  All letters should be submitted to the chief financial aid officer.

If the appeal is approved by the chief financial aid officer, the student will be placed on financial aid probation, and therefore will be eligible to receive federal aid.  Certain conditions and timeframes may be included with the probation reinstatement.  If the appeal is denied, the student will remain on financial aid suspension, and therefore ineligible for federal aid.  The student will be notified in writing of the chief financial aid officer’s decision.

The student may appeal the chief financial aid officer’s decision to the Financial Aid Committee within ten (10) business days.  The student must fill out the Suspension Appeal Form and attach all supporting documents and submit them to the chief financial aid officer.

To apply for reinstatement for the second and subsequent offenses, the student may appeal to the Financial Aid Committee or its designee by filling out a Suspension Appeal Form and attaching the applicable supporting documentation.  All forms and letters must be submitted to the chief financial aid officer.  If the student wishes to present his/her case orally to the committee, he/she must indicate this intention in writing.  This appeal, as well as the original appeal to the chief financial aid officer, student academic file, academic transcript and financial aid file will be submitted for review.  The student will be notified of the initial meeting of the committee if the student has indicated in writing his/her request to orally present the appeal.  Additionally, the committee may mandate that the student appear at the appeal meeting.  The student will be notified in writing of the committee’s decision and may appeal to the president or his/her designee. [back to top]