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SATISFACTORY ACADEMIC PROGRESS
POLICY
Federal regulations require
that a student must be making satisfactory academic progress in a certificate or
degree program in order to be eligible to receive federal aid. As per
federal regulations, all academic transcripts will be evaluated for satisfactory
academic progress whether or not financial aid was received. For the purposes
of determining satisfactory academic progress, grades of A, B, C, D, P, F, XF,
AW, NP, and I will be calculated as attempted financial aid hours. This
includes developmental and repeated courses. Audit and non-credit classes are
not considered for financial aid and will not be included as attempted financial
aid hours. If a student completes a course that he/she received an incomplete
grade in, the student must notify the financial aid office in writing, in order
for satisfactory academic progress to be reviewed again. Upon a
completed financial aid file, a student’s current probation or suspension status
at NCCC will be reviewed. Qualitative and quantitative measures are required
to determine satisfactory academic progress. That criterion is listed
below.
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Students must successfully complete 67% of the cumulative number of credit
hours attempted.
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Students must have a 2.0 or greater cumulative career GPA.
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Students who have attempted ninety-seven (97) or more hours will be placed
on financial aid suspension.
Successfully completed grades include: A, B, C, D, P (Pass).
Unsuccessfully
completed grades include: F (Failure), XF (Failure due to violation of
Academic Honesty policy), I (Incomplete), W (Withdraw),
AW (Administrative Withdraw), NP (No Pass).
Example:
Peter Panther has attempted twelve (12) hours at XYZ College and has attempted
fifteen (15) hours at NCCC. He has attempted a total of twenty-seven (27)
credit hours. (27 hours x 67% =18.09) He must have successfully completed at
least 18.09 credit hours and have at least a 2.0 cumulative career GPA to be
making satisfactory academic progress. [back
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FINANCIAL AID PROBATION
At the
end of each fall and spring term, NCCC financial aid recipients in good academic
standing who do not meet conditions 1 and/or 2 (see previous list) are placed on
financial aid probation for their next term of attendance. A student on
financial aid probation is still eligible to receive financial aid the next
semester of attendance. However, notice of financial aid probation may be
retroactively incurred based on an evaluation of the student’s previous academic
record at NCCC.
At the
end of each fall and spring semester, the students who received aid and were on
probation will also have their academic performance evaluated. At that time,
one of the following actions will occur:
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If
the student has successfully completed 67% of the cumulative number of
credit hours attempted and has a cumulative career GPA of a 2.0 or greater,
the student will automatically be reinstated to good academic standing.
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If
the above conditions have not been met, the student will be placed on
financial aid suspension.
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FINANCIAL AID SUSPENSION
Under
the following conditions, students are placed on financial aid suspension:
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Receiving unsuccessful grades in all of their classes in one term at NCCC.
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Attempting ninety-seven (97) credit hours or more.
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Currently on financial aid probation and did not meet the probation
requirements.
A
student on financial aid suspension is not eligible to receive federal aid.
However, notice of financial aid suspension may be retroactively issued based on
an evaluation of the student’s previous academic record at NCCC.
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CONDITIONS FOR
REINSTATEMENT OF FINANCIAL AID
When the
student successfully completes 67% of the cumulative number of credit hours
attempted and has a cumulative career GPA of a 2.0 or greater, the student can
apply to be reinstated to good academic standing.
To apply
for reinstatement for the first offense, the student may appeal to the chief
financial aid officer by filling out the Suspension Appeal Form listing reasons
(examples: illness, death in the family or unusual circumstances) why he/she did
not achieve satisfactory academic progress or why he/she has attempted
ninety-seven (97) or more credit hours and is seeking aid for additional
courses. The student must also supply appropriate supporting documentation,
such as a letter form his/her doctor, employer, advisor, etc. All letters
should be submitted to the chief financial aid officer.
If the
appeal is approved by the chief financial aid officer, the student will be
placed on financial aid probation, and therefore will be eligible to receive
federal aid. Certain conditions and timeframes may be included with the
probation reinstatement. If the appeal is denied, the student will remain on
financial aid suspension, and therefore ineligible for federal aid. The student
will be notified in writing of the chief financial aid officer’s decision.
The
student may appeal the chief financial aid officer’s decision to the Financial
Aid Committee within ten (10) business days. The student must fill out the
Suspension Appeal Form and attach
all supporting documents and submit them to the chief financial aid officer.
To apply
for reinstatement for the second and subsequent offenses, the student may appeal
to the Financial Aid Committee or its designee by filling out a Suspension
Appeal Form and attaching the applicable supporting documentation. All forms
and letters must be submitted to the chief financial aid officer. If the
student wishes to present his/her case orally to the committee, he/she must
indicate this intention in writing. This appeal, as well as the original appeal
to the chief financial aid officer, student academic file, academic transcript
and financial aid file will be submitted for review. The student will be
notified of the initial meeting of the committee if the student has indicated in
writing his/her request to orally present the appeal. Additionally, the
committee may mandate that the student appear at the appeal meeting. The
student will be notified in writing of the committee’s decision and may appeal
to the president or his/her designee.
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