DATE:                     May 10, 2007
TIME:                     5:30 p.m.
PLACE:                   Student Union, Room 209

MEMBERS PRESENT: Kevin Berthot
                             Charles Boaz
                             Mariam Mih
                             David Peter

MEMBERS ABSENT:  Neil Ford
                             Basil Swalley

PRESENT:                Dr. Vicky Smith, President
                             Ben Smith, Dean of Planning and Operations
                             Sandi Solander, Dean of Finance
                             Brenda Krumm, Dean of Outreach & Workforce Development
                             Lisa Last, Dean of Student Development
                             Kerry Ranabargar, Technology Services Director
                             Chad DeVoe, Faculty Senate President
                             Kent Pringle, Board Attorney
                             Terri Dale, Board Clerk
                             Amy Cotham, Chanute Tribune

Mr. Peter called the meeting to order at 5:45 p.m. in room 209 in the Student Union.

III. Public Comment
     There were no speakers.

IV. Approval of the Agenda
     Mr. Peter asked to amend the agenda by adding resignations as new business G and moving executive session
     to H.

The following items were approved by consent.

A. Minutes from April 5 and April 19, 2007
B. Claims for Disbursement for April 2007
C. Approval of New Courses
D. Personnel
 

Course Prefix/Number: COMM 106
Course Title:             Improvisation
Division:                   Liberal Arts
Program:                  Theatre/Arts/Drama
Credit Hours:             3
Updated:                  Spring 2007

Sarah M. Owen
Phone: 431-2820 ext 229
Email: sowen@neosho.edu
Cell: (620) 252-8992
Home: (620) 431-0703
Home email: smowen77@cableone.net

CLASSIFICATION OF INSTRUCTION

Academic

This course is designed to provide student training in body movement, voice techniques, stage presence, spontaneity, and acting techniques. Practical application of presented theatre principles is required.

PREREQUISITES AND/OR COREQUISITES
None

TEXT
Journal for notebook

a. Use improvisation to develop a character. (Application)
b. Demonstrate advanced exercises with improvisation using different characters. (Application)

Students will be working in classroom for upcoming shows and events. Although stage time is not guaranteed for all students, all students will be considered for performance. Students not attending class or completing their assignments will not be allowed to perform. Performance is decided upon by the instructor.

90-100% A
80-89% B
70-79% C
60-69% D
0-59% F

The instructor will determine how much knowledge the student gained from taking this course through journal activities, participation and performance evaluation.

All work assignments are expected to be complete by the date due. Work is never accepted late. All directions must be followed. Most assignments will be in-class activities and participation exercises. If you miss class, these cannot be made up.

The final grade will be based on the following:
Class participation- 100 pts.
Attendance- 100 pts.
Journal (20 entries @ 10 pts. Each) – 200 pts.
Papers (2 @100 pts. Each)- 200 pts.
Total- 600 pts.

Absences that occur due to students participating in official college activities are excused except in those cases where outside bodies, such as the State Board of Nursing, have requirements for minimum class minutes for each student. Students who are excused will be given reasonable opportunity to make up any missed work or receive substitute assignments from the instructor and should not be penalized for the absence. Proper procedure should be followed in notifying faculty in advance of the student’s planned participation in the event. Ultimately it is the student’s responsibility to notify the instructor in advance of the planned absence.

Unless students are participating in a school activity or are excused by the instructor, they are expected to attend class. If a student’s absences exceed one-hundred (100) minutes per credit hour for the course or, in the case of on-line or other non-traditional courses, the student is inactive for one-eighth of the total course duration; the instructor has the right, but is not required, to withdraw a student from the course. Once the student has been dropped for excessive absences, the registrar’s office will send a letter to the student, stating that he or she has been dropped. A student may petition the chief academic officer for reinstatement by submitting a letter stating valid reasons for the absences within one week of the registrar’s notification. If the student is reinstated into the class, the instructor and the registrar will be notified.

NCCC expects every student to demonstrate ethical behavior with regard to academic pursuits. Academic integrity in coursework is a specific requirement. Definitions, examples, and possible consequences for violations of Academic Integrity, as well as the appeals process, can be found in the College Catalog, Student Handbook, and/or Code of Student Conduct and Discipline.

Student cell phones and pagers must be turned off during class times. Faculty may approve an exception for special circumstances.

Information and statements in this document are subject to change at the discretion of NCCC. Changes will be published in writing and made available to the students.

NOTE: If you are a student with a disability who may need accommodation(s) under the Americans with Disabilities Act (ADA), please notify the Director of Advising and Counseling, Chanute Campus, Sanders Hall, 620-431-2820 ext 280 or the Assistant Dean, Ottawa Campus, 785-242-2607 ext 312, as soon as possible. You will need to bring your documentation for review in order to determine reasonable accommodations, and then we can assist you in arranging any necessary accommodations.

Course Prefix/Number: HPER 219
Course Title: Rules and Officiating
Division: Liberal Arts
Program: Physical Education
Credit Hours: 1
Initiation/Revised Date: Spring 2007

Academic

These courses will cover the rules and officiating duties, responsibilities, and positioning for respective sports with the primary goal being to encourage people to enter officiating.

PREREQUISITES AND/OR COREQUISITES
None

TEXTS
None

The student will:

1. Outline the rules of each respective sport.
a. Baseball
b. Basketball
c. Softball
d. Volleyball
2. Demonstrate an understanding of the proper training necessary to enter officiating for each sport.
3. Obtain the proper techniques used by officials for each sport.
a. Voice Control
b. Body Posture
c. Hand Gestures

Rules
Duties
Responsibilities
Positioning

Film
Participations
Assignments
Lectures
Quizzes

Tests
Quizzes
Participation
Presentations
Assignments

A 90-100%
B 80- 89%
C 70- 79%
D 60- 69%
F Below 60%
Attendance Policy

Absences that occur due to students participating in official college activities are excused except in those cases where outside bodies, such as the State Board of Nursing, have requirements for minimum class minutes for each student. Students who are excused will be given reasonable opportunity to make up any missed work or receive substitute assignments from the instructor and should not be penalized for the absence. Proper procedure should be followed in notifying faculty in advance of the student’s planned participation in the event. Ultimately it is the student’s responsibility to notify the instructor in advance of the planned absence.

Unless students are participating in a school activity or are excused by the instructor, they are expected to attend class. If a student’s absences exceed one-hundred (100) minutes per credit hour for the course or, in the case of on-line or other non-traditional courses, the student is inactive for one-eighth of the total course duration; the instructor has the right, but is not required, to withdraw a student from the course. Once the student has been dropped for excessive absences, the registrar’s office will send a letter to the student, stating that he or she has been dropped. A student may petition the chief academic officer for reinstatement by submitting a letter stating valid reasons for the absences within one week of the registrar’s notification. If the student is reinstated into the class, the instructor and the registrar will be notified.

NCCC expects every student to demonstrate ethical behavior with regard to academic pursuits. Academic integrity in coursework is a specific requirement. Definitions, examples, and possible consequences for violations of Academic Integrity, as well as the appeals process, can be found in the College Catalog, Student Handbook, and/or Code of Student Conduct and Discipline.

Pre Test and Post Test

Student cell phones and pagers must be turned off during class times. Faculty may approve an exception for special circumstances.

Note:

Information and statements in this document are subject to change at the discretion of NCCC. Changes will be published in writing and made available to students.

NOTE: If you are a student with a disability who may need accommodation(s) under the Americans with Disabilities Act (ADA), please notify the Director of Advising and Counseling, Chanute Campus, Sanders Hall, 620-431-2820 ext 280, as soon as possible. You will need to bring your documentation for review in order to determine reasonable accommodations, and then we can assist you in arranging any necessary accommodations.

Course Prefix/Number: ALHT 145
Course Title:                Medical Coding National Exam Review
Division:                   Outreach and Workforce Development
Program:                  Health Information Technology
Credit Hours:             1.0
Initiation/Revised Date: Spring 2007

Vocational

This seminar course will provide a structured program of study which emphasizes the acquisition of knowledge/or skills in a specific area of health care. This program has been designed to prepare the student for the Certified Professional Examination administered by the American Academy of Professional Coders and/or Certified Coding Associate by the American Health Information Management Association.   Topics for review include Anatomy, Terminology, CPT Coding Guidelines, ICD-9-CM (Volume 1 & 2) Diagnostic Coding, HCPCS Level 2, E/M Coding, Anesthesia Coding, Surgical Coding, and Use of Modifiers.

The student must have successfully completed or currently enrolled in: Advanced Medical Coding, Medical Terminology, Human Body in Health and Disease (Pathology) and/or Human Anatomy. Related work experience may meet these requirements.

Buck, Carol. The Certification Step, Physician Coding Exam Review Guide, Saunders
ICD-9-CM Volumes 1, 2 & 3 current edition
CPT, American Medical Association, current edition
HCPCS Level 2, current edition

CPC Study Guide, American Academy of Professional Coders
Professional Review Guide for the CCA Examination, American Health Information Management Association

Demonstrate an understanding of successful strategies for completion of a national coding examination.

Competencies:

A. Utilize the official study guides available through AAPC and AHIMA organizations.

B. Relate the date and location for taking the certification examination.

C. Review time management techniques in preparing for national examinations.

D. Analyze how to use review textbooks to prepare for national examinations.

Demonstrate an understanding of anatomy and terminology related to medical coding national examinations.

Competencies:

A. Review essential body systems and terms needed to pass a national certification exam.

B. Review essential terms needed to pass a national certification exam.

Demonstrate an understanding of reimbursement issues related to medical coding national examinations.

Competencies:

Demonstrate on a course provided challenge exam an understanding of CPT, ICD-9-CM, and HCPCS coding applications related to national coding certification examinations.

Competencies:
A. Review comprehensive coverage of different coding systems and their applications.

I. Successful strategies for completion of a national coding examination.

II. Anatomy and terminology related to national examinations.
III. Reimbursement issues related to national examinations.

Instructional methods will include review of medical coding national examination testing areas provided in an approved examination review text. Online quizzes and practice medical coding challenge exams with feedback and threaded discussion activities will provide "national examination" medical coding experiences and exam time management techniques.

STUDENT REQUIREMENTS AND METHOD OF EVALUATION

Evaluation is directly related to the performance objectives. Performance is measured by examination, assignments, discussion input, and threaded discussion activities. The letter grade is based on the percentage of the total weighted points earned throughout the semester based on the following scale:

A = 90 to 100%
B = 80 to 89%
C = 70 to 79%
D = 60 to 69%
F = 69% and below

Assignments and threaded discussion activities will determine fifty percent of the final grade. The remaining fifty percent of the final grade is based on completion of a comprehensive, three part, challenge examination that models national medical coding examinations. To qualify for the total points on the examination, the student must successfully complete each section of the challenge examination within three attempts.

Absences that occur due to students participating in official college activities are excused except in those cases where outside bodies, such as the State Board of Nursing, have requirements for minimum class minutes for each student. Students who are excused will be given reasonable opportunity to make up any missed work or receive substitute assignments from the instructor and should not be penalized for the absence. Proper procedure should be followed in notifying faculty in advance of the student’s planned participation in the event. Ultimately it is the student’s responsibility to notify the instructor in advance of the planned absence.

Unless students are participating in a school activity or are excused by the instructor, they are expected to attend class. If a student’s absences exceed one-hundred (100) minutes per credit hour for the course or, in the case of on-line or other non-traditional courses, the student is inactive for one-eighth of the total course duration; the instructor has the right, but is not required, to withdraw a student from the course. Once the student has been dropped for excessive absences, the registrar’s office will send a letter to the student, stating that he or she has been dropped. A student may petition the chief academic officer for reinstatement by submitting a letter stating valid reasons for the absences within one week of the registrar’s notification. If the student is reinstated into the class, the instructor and the registrar will be notified.

ASSESSMENT OF STUDENT GAIN
Student gain will be determined by student improvement in each of the areas of student competencies.

ACADEMIC INTEGRITY
NCCC expects every student to demonstrate ethical behavior with regard to academic pursuits. Academic integrity in coursework is a specific requirement. Definitions, examples, and possible consequences for violations of Academic Integrity, as well as the appeals process, can be found in the College Catalog, Student Handbook, and/or Code of Student Conduct and Discipline.

Student cell phones and pagers must be turned off during class times. Faculty may approve an exception for special circumstances.

If you are a student with a disability who may need accommodation(s) under the Americans with Disabilities Act (ADA), please notify the Director of Advising and Counseling, Chanute Campus, Sanders Hall, 620-431-2820 ext 280 or the Assistant Dean, Ottawa Campus, 785-242-2607 ext 312, as soon as possible. You will need to bring your documentation for review in order to determine reasonable accommodations, and then we can assist you in arranging any necessary accommodations.

Information and statements in this document are subject to change at the discretion of NCCC. Changes will be published in writing and made available to students.

Medical Coding Certificate

Upon successful completion of this program you should have the skills required to pass the CPC-A or CCA examinations and to obtain an entry-level position as a medical billing and coding specialist. Program graduates will be required to gain a minimum of one year work experience after graduation to be successful on the CCS or CPC advanced coding exams.

Prerequisites

Program Staff Prerequisites Recommendation:

ALHE 105 Medical Terminology, ALHT 130 Introduction to Medical Coding, ALMA 110 Medical Assisting I, ALHT 140 Advanced Medical Coding, ALMA 125 Human Body in Health & Disease, ALHT 145 Medical Coding National Exam Review.

Directions: As you complete each course, indicate the semester taken (or transferred) and the grade received. The overall GPA must be no less than 2.0 to qualify for certificate. You should complete a certificate graduation application in your last semester of courses.

It was the President’s recommendation that the Board accept the resignation of Katie Gebhardt, Coordinator of Residence Life. Katie’s last official day at the College will be June 13, 2007.

It was the President’s recommendation that the Board accept the resignation of Erin McLain-Rogers, Biology instructor at the Ottawa campus. Ms. Rogers’s resignation is effective May 22, 2007.

It was the President’s recommendation that the Board accept the resignation of Melissa Kiefer as the Head Cheer and Dance Coach, pending her appointment to the position of Director of Admissions, effective July 1, 2007.

It was the President’s recommendation that the Board accept the resignation of Mary Bulk at the library computer clerk pending her approval as the bookstore manager. Ms. Bulk’s resignation from the library will be effective May 11, 2007.

It was the President’s recommendation that the Board employ Susan Rhodes for the OB/online nursing position at Ottawa. Ms. Rhodes earned her BSN degree from Mid- America Nazarene College and her MSN degree from Fort Hays State University.

Ms. Rhodes has over 20 years clinical experience in Kansas and Colorado. Her teaching experience includes six years at Dodge City Community College as an Associate Professor of Nursing, Continuing Education Coordinator and Clinical Instructor.

Ms. Rhodes will be placed at MS+15, step 15 ($39,820) on the faculty salary schedule starting August 2007 (9 month contract). Her salary will be adjusted when faculty negotiations are completed.

It was the President’s recommendation that the Board approve Mary Bulk as Bookstore manager. Ms. Bulk has 14 years of experience in the purchasing and control of books and materials as the former Bookstore manager and at ANW Special Education Cooperative. Ms. Bulk has a Bachelor’s degree in General Studies from Pittsburg State University.

Ms. Bulk was hired in 1999 as the Bookstore manager at NCCC and worked in that position until 2005. She worked as cashier/financial aid specialist for one year and library computer clerk for one year. Prior to coming to NCCC Ms. Bulk was instructional materials supervisor for ANW Special Education Cooperative.

Ms. Bulk will be paid $28,000 annually starting May 11, 2007.

Faculty Senate Report: Chad DeVoe, Faculty Senate President, reported that faculty members were busy with year end activities including the Student Awards Ceremony held on May 8^th. Mr. DeVoe said it was a very nice event for students and parents, as well as satisfying for faculty members to see different students receive honors. He reported that finals are the week of May 14^th which will be followed by outcomes assessments and course and program assessments. As a result of the assessment process faculty will be looking at grades and ways to encourage students to attend class and participate in class. His next report will be at the August Board meeting.

Dean of Student Development Report: Lisa Last, Dean of Student Development, distributed a handout with pictures and highlights from her department which includes student life, admissions, advising and counseling, financial aid, registration, international students and residence life. She reported that there are about 50 Chanute High School graduates planning to attend NCCC next fall and two students from Erie High School. She reported that retention from fall semester to spring is still a concern and steps are being taken to help retain students.

Treasurer’s Report: Sandi Solander, Dean of Finance, distributed financial information including the Treasurer’s Report, Cash Balance Comparison Report, April Changes in Fund Balance Report, and Treasurer’s Monthly Financial Statement. She reported that even though the cash balance was down, the College was still about $700,000 ahead of the same time period last year.

President’s Report: Dr. Smith reminded the Board of several year-end events including Nurses Pinning at 5:00 p.m. –May 18 at the Chanute Memorial Building. Graduation will follow at 7:00 p.m. at the Memorial Building. GED graduation will be May 19, 2007 at 3:00 p.m. in on campus, Sanders Hall Auditorium.

70^th Anniversary Gala: Dr. Smith complimented Bob Christiansen on the 70^th Anniversary Gala held on May 5^th. The Gala was a huge success with income of $52,942, expenses of $25,780, for net proceeds of $27,162.

Science/Technology Grant: Dr. Smith reported that Sarah McCoy, Biology instructor on the Chanute campus, wrote a grant proposal to the HP Technology for Teaching grant initiative that was funded for $68,000. The grant initiative is designed to support innovative and effective uses of technology in higher education learning environments.

Capital Improvement Plan: Dr. Smith distributed various plans that the College has developed. The binder included the Strategic Plan, the Financial Plan and the Capital Improvement Plan. The Educational Master Plan and the Technology Plan will be added at a later date.

Dr. Smith reviewed the Capital Improvement Plan with the Board and told them it was a final "draft", pending legislative action.

Allied Health Program in Lawrence: Dr. Smith told the Board that the Allied Health program was outgrowing the facility they were currently using in Lawrence and turning students away. A building has been located and Dr. Smith told the Board she will be bringing a recommendation for leasing the space at the June Board meeting.

HB2237 Deferred Maintenance: Dr Smith also reviewed HB 2237—Deferred Maintenance and distributed copies of the Substitute for Senate Substitute for House Bill 2237, i.e., conference report. This is the "enrolled" version of the bill and the bill that the Governor will sign. The bill includes information on the monies for deferred maintenance at the regent’s universities and for the tax credits for community and technical colleges and Washburn University, and for the bonds that community colleges will have access to. The Revenue Department is planning a workshop on tax credits (& maybe bonding) in July.

2007 Omnibus Bill: Below are the state aid items included in the Omnibus bill for 2007:

Employee Survey: Every year the College distributes and gathers information from the employees about their thoughts on various aspects of the College. The survey was done in paper form since 2003 and typically have around 65-70 individuals responds to the survey. This year the survey was on-line and received over 90 responses and included part-time and adjunct employees for the first time.

Ottawa Community Center Architect Presentations: On Tuesday, May 1^st Dr. Smith, Sandi Solander, Mark Eldridge and Brian Inbody met in Ottawa to see presentations by three architect firms. The first presentation was by Architect One, the firm the College suggested to the Community Center Task Force. Mike Wilson did a very good job, including having a building layout and elevation of the possible center. Everyone felt he was the most creative and passionate. The concerns were that he had not built any YMCA type facilities and that his firm of 8 was very small.

The second firm, Schaefer, Johnson, Cox, Frey was from Wichita. They had the most experience in building YMCA’s, colleges, and libraries. They were the largest firm with 56. The group did not care for their presentation and they were informed the next day that they were eliminated from consideration.

The third firm was from Kansas City and was recommended by the YMCA of Kansas City. WNB (Warner, Nease, Bost) made a good presentation about the projects they designed that included YMCA’s. Their firm of 12 did not present how they were able to design colleges and libraries. The partner in their firm who does that design was not at the presentation. Since several of the partners expressed concern about the partner at WNB who did design colleges and libraries was not at the presentation, the task force did not choose a firm on the 1^st. They decided to bring back WNB to present how they would build the 60% of the center that was not a YMCA. Some of the partners expressed concern that one of the firms was given a second chance, but Architect One was not receiving the same courtesy. Both firms will present again on May 11 to address concerns and issues cited from the first meeting.

Men’s Soccer Coach Position: Mike Kiefer, the Athletic Director/Head Men’s Soccer Coach will be resigning his position at the end of July. Dr. Smith said she will be bringing to the June Board meeting a recommendation to establish a Head Men’s Soccer Coach position. At that time she will also bring her recommendation on how to handle the Athletic Director’s position.

Outdoor Track and Field Regional Champs: After the completion of the outdoor Region VI Championships the Panthers came away with some hardware.  They ended with a 3rd place conference finish for both the men and the women, being beaten by only Johnson and Cowley. They ended the championships with many school records, 7 conference champions, and 5 region champions. Below are listed the regional champions.

The team competes next weekend in the national championships, which will be held in Coffeyville

Kudos to Concurrent Enrollment Program from Parent: Below is a copy of an e-mail that Kerrie Coomes, financial aid director, received from a mom concerning how well her daughters are doing at their four-year universities after taking NCCC concurrent enrollment classes in high school.

Ms. Withers captures in her words exactly the impact that NCCC’s concurrent enrollment program has on our communities, and why we make sure that the program provides quality programs to our high school students.

At the March meeting there was discussion regarding accepting the lowest bid for merchandise opposed to accepting a slightly higher bid from a vendor in Neosho County. That discussion prompted a recommendation to revise the Bidding Policy in the Board Policy Handbook. The added paragraph will allow the Board to accept a bid from a vendor in Neosho County if the cost is less than five percent greater than the lowest total bid price. The Board will retain the right to reject any or all bids. The revised policy was presented for a first reading at the April Board meeting.

If the estimated cost of purchase is between $2,000 and $10,000, quotes shall be secured (3 or more) by telephone, letter or fax, and the lowest and/or best quote shall be accepted.

If the estimated cost is $10,000 or more, the purchase shall be made by a competitive formal, sealed bidding process in which bids are solicited from at least three independent vendors. Such bids shall be submitted to the board for approval. The president can supersede above procedures if the item can be purchased at state or national contract prices.

All factors of the bids shall be considered, price being one factor. If a bid is submitted by bidder(s) domiciled within Neosho County and the low bid is submitted by a bidder domiciled outside Neosho County, the Neosho County domiciliary which submitted the lowest bid may be deemed the preferred bidder and awarded the bid if (1) The quality suitability and usability of the materials, goods or wares are equal; (2) The amount of the bid of the Neosho County domiciliary is not more that 5% greater than the amount of the low bid; and (3) The Neosho County domiciliary agrees to meet the low bid by filing a written agreement to that effect within three (3) business days after receiving notification of being deemed the preferred bidder. The provisions of this paragraph may also be applied to acceptance of quotes where Board approval is not required. The provisions of this paragraph shall not apply to expenditures for construction, re-construction or remodeling.

The board reserves the right to reject any or all bids for items of purchase. The chief financial officer may request bids for items under $10,000. Competitive bids are not required when the items purchased require compatibility with existing equipment, or when items are necessary to meet a specific educational objective, or when items are acquired for resale. Services of any kind are excluded from the bidding process and the acquisition, construction or renovation of a project or projects that involve both services and products, such as a design-build structure or the acquisition, construction or reconstruction of software applications and/or hardware including network infrastructure are also excluded from the bidding process but are subject to prior Board approval.

Emergency situations that necessitate the immediate purchase of goods or services may be made according to procedures outlined by the president. Such procedures may include the delegation

of emergency purchasing procedures to appropriate college personnel. An emergency for the purposes of this paragraph shall include by way of example and not as a limitation situations such as 1) The College will suffer damage to its students, employees, physical facilities or normal operations if immediate procurement of materials, goods or wares does not occur, or 2) The College will benefit from a material discount as a result of the immediate action. Payment of purchases pursuant to this paragraph are subject to K.S.A. 12-105b.

At the Board meeting following the emergency purchase of goods, the President will report the circumstances and details of the purchase.

Mr. Pringle noted that the revisions he had suggested following the last meeting had not been incorporated in the policy. Action on approving the bidding policy was tabled until the June meeting.

The College is completing the fifth year of a five year contract with Great Western Dining Services to provide operation and management of food services. The College decided to bid out the food service contract to insure we undertook due diligence.

Proposals were solicited from Chartwells, Charlotte, NC, Consolidated Management Co, Des Moines, IA, Great Western Dining Services, Inc., Tipton, MO, HDS Services, Farmington, MI, Taher Inc-PFM, Minnetonka, MN, Sodexho, Altamonte, FL, and Treat America Food Services, Omaha, NE.

Consolidated Management Co, Great Western Dining Services, Inc. and Treat America Food Services submitted bids:

A side-by-side comparison of the three proposals was prepared to determine which proposal provided the requested services at the lowest overall cost to the College. The analysis provided the following comparison:

The Consolidated Management Co proposal shows a lower meal cost at the upper end of the contract meal chart (210 and above) but higher cost when meals drop below 210. When computing what Fall 2006 and Spring 2007 meals would be billed at if the College accepted the Consolidated Management Co bid, we found that the College would pay about $605 more to Consolidated Management Co. for contract meals than we would pay to Great Western Dining Services, Inc. at their proposed 2007-08 rates. The Consolidated Management Co proposal shows a 10% catering rebate and a $3,500 per year personal meal credit.

The Great Western Dining Services, Inc. proposal met all specifications and reflected an average 2% price increase in contract meal rates when compared with their 2006-07 meal rates. The cost per meal were about $0.20 higher for meal counts between 210-260, but lower from 210 downward, than Consolidated Management Co. The current 10% catering rebate and $3,500 per year personal meal credit would continue. The proposal adds to the list of services currently provided to the College 1) complementary deli tray meals for Board of Trustee meetings, 2) courtesy meals for individuals attending luncheon meetings for the NCCC Development Foundation Meetings, and 3) an annual banquet meal for up to 300 guests of the NCCC Development Foundation auction.

The Treat America proposal was significantly higher in contract meal costs. The 2007-08 meals would cost about $2.20 more per day than the College is paying for the 2006-07 meals. The catering rebate was 12% as compared to the current rebate of 10%. The current 10% rebate nets the College approximately $200 per month. The personal meal credit was $4,000 per year as compared to the current rebate of $3,500 per year.

It was the President’s recommendation that the College accepts the proposal submitted from Great Western Dining Services, Inc. In addition to providing the lowest overall contract meal bid to the College, Great Western Dining Services has established an ongoing positive relationship that the College would like to continue. They are familiar with the administrations expectations and strive to meet them. The contract term will begin July 1, 2007 and renewable, year-to-year for five years.

RESOLVED, That the Board of Trustees of Neosho County Community College accepts the bid from Great Western Dining Services, Inc. to provide food service for the college for a 5-year term as outlined in the contract, beginning July 1, 2007.

Every year, the administration examines projected new expenses and funding sources for the coming year. The goal is always to maintain or increase the current level of quality at Neosho County Community College with the smallest impact possible to our stakeholders.

This year, the administration recommended raising the incidental fee by $1 per credit hour. This will generate an estimated $37,000, which will be used to expand services to students, such as covering costs of expanding Student Union and bookstore hours and possible continuance of a further limited health clinic.

The administration also recommended a change in fee structure for on-line courses. Currently, on-line students are charged a $5 per credit hour Student Union fee. Since many on-line students do not attend the Chanute campus at all and do not have the opportunity to utilize the student union or residence hall facilities, the administration would like to remove the Student Union fee from on-line courses, and instead increase the on-line course fee from $15 per credit hour to $25 per credit hour (resulting in an overall $5 per credit hour increase to on-line students). This fee is comparable with other community college on-line course fees, and will help to cover the technology costs of administering on-line courses and to add more on-line services, such as possible on-line tutoring services and 24 help desk.

As mentioned in the Residence Life Restructuring plan presented at last month’s meeting, the administration also proposed an increase of $50 per semester in room and board for residential students. This will cover the cost of restructuring residence life, as well as the increase in food service costs for 2007-08. The administration also proposed increasing the housing application fee from $50 to $100 per year, which will also help pay for the restructuring plan. In addition, the administration is requesting to raise the single room rate in NeoKan Hall by $150 a semester.

RESOLVED, That the Board of Trustees of Neosho County Community College approves the fee increases for 2007 as recommended by the administration.