PRESENT:
Kevin Berthot
Kathy Fryd
Mariam Mih
David Peter
Robert Thomen
Mark Watkins
PRESENT:
Dr. Vicky R. Smith, President
Dr. Brian Inbody, VP of Student Learning
Sandi Solander, Dean of Finance/Student Services
Ben Smith, Dean of Planning and Operations
Lisa Last, Dean of Student Development/Registrar
Brenda Krumm, Dean of Outreach/Workforce Development
Dean Dillard, Faculty
Karen Gilpin, Director of Nursing
Susan Weisenberger, Library Director
Steve Payne, guest
Kent Pringle, Board Attorney
Terri Dale, Board Clerk
Shanna Foster, Chanute Tribune
Mr. Peter called the meeting to order at 5:30 p.m. in room 209 in the Student
Union.
III. Public Comment
There were no speakers.
IV. Approval of the Agenda
Mr. Peter asked to amend the agenda by adding under new business Personnel as
item G, and moving the executive sessions to item H and item I.
Mr. Peter requested that the Agenda be approved as amended. The motion was made,
seconded and the agenda was approved as amended.
Agenda Item V: Consent Agenda
The following items are proposed to be approved by consent.
A. Minutes from March 9, 2005
B. Claims for disbursement for March 2005
C. Personnel
1-6: Resignations
D. Employment
1. Assistant Registrar-Ottawa
2. Head Wrestling Coach
Consent Agenda Item V-C: Resignations
1. Student Services Coordinator
It was the President’s recommendation that the Board approve the resignation of
Micca Folks, Student Services Coordinator at the Ottawa campus. Ms. Folks
resignation will be effective no later than June 1, 2005.
2. Financial Aid Director
It was the President’s recommendation that the Board accept the resignation of
Sheldon Woolery, Director of Financial Aid. Mr. Woolery’s last day on campus was
March 22, 2005.
3. Academic Advisor-STARS
It was the President’s recommendation that the Board accept the resignation of
Cindy Neville, Academic Advisor for the STARS (Student Support Services) grant.
Ms. Neville’s official last day will be May 11, 2005; her last day on campus was
March 28, 2005.
The President received a letter of resignation from Robin Zvolanek-Krenzel,
half-time Academic Advisor for the Upward Bound program. Ms. Zvolanek-Krenzel’s
last day on campus was March 31, 2005. It was the President’s recommendation
that the Board accept the resignation.
5. Theatre Instructor
Charles D. Adamson, theater instructor, tendered his letter of resignation
effective at the end of the 2004-05 academic contract. It was the President’s
recommendation that the Board accept Mr. Adamson’s resignation effective May 24,
2004.
It was the President’s recommendation that the Board accept the resignation of
Adria Butler, evening office clerk at the Ottawa campus. Ms. Butler’s last day
was April 1, 2005.
Consent Agenda Item V-D. Employment
1. Assistant Registrar-Ottawa Campus
It was the recommendation of the President that the Board employ Jane Gorton as
Assistant Registrar for the Ottawa campus. Ms. Gorton holds a M.B.A. in
Financial Management from Pace University and a B.B.A. in General Business from
Pace University in New York.
Ms. Gorton has been employed by Garnett Church Furnishings (2003-04) and the
Anderson County Review (2002-03). She was employed by Sprint Corporation from
1985-2002 as a product developer manager, costing administrator and forecast
administrator. Ms. Gorton will be paid $8.50 per hour, her official start date
will be April 15, 2005.
2. Head Wrestling Coach
It was the recommendation of the President that the Board employ Wayne Petterson
as head wrestling coach. Mr. Petterson holds a Master’s of Science in Physical
Education and a Bachelor’s of Science in Physical Education from Fort Hays State
University.
Mr. Petterson has served as the head wrestling coach and physical education
instructor at Fort Hays State University for 10 years, as assistant head
wrestling coach at Northern Illinois University for one year, and head wrestling
coach/fitness and wellness instructor at Colorado Northwestern Community College
in Rangely, Colorado for three years. Mr. Peterson is currently the head
wrestling coach for the Beloit Wrestling Club and employed as a bridge foreman
for Mitchell County Highway Department in Beloit.
Mr. Petterson would be placed on the faculty salary schedule at MS-13 or
$35,121.00. Any change in salary as a result of negotiations will be added to
the $31,121. His contract would begin in August 2005.
Mr. Peter requested that the consent agenda be approved. The motion was made and
seconded that the consent agenda be approved. Motion carried.
Faculty Senate Report: Dean Dillard, Faculty Senate President, congratulated Mr.
Berthot on his re-election to the Board of Trustees and thanked Dr. Thomen and
Mr. Watkins for their service to the college and the community as Trustees the
last four years.
Mr. Dillard reported that the Faculty Senate had held elections in March and
that he was re-elected a President and will begin his second one-year term in
August. Carol Vaverka was elected as vice-President. Mr. Dillard will appoint a
secretary for the group in August.
Mr. Dillard reported that the Faculty Senate had met in March and that may
faculty are eager to explore additional possibilities with on-line courses. The
Faculty Senate appointed an ad hoc on-line committee to work closely with the
Curriculum committee in proposing on-line courses.
Mr. Dillard also stated that faculty are busy advising students for summer and
fall classes.
Vice President of Student Learning Report: Dr. Brian Inbody reported that the
three new programs submitted to KBOR have passed the Academic Affairs Standing
Committee and have been forwarded to the full Board for approval at the April
meeting.
Dr. Inbody also reported that the program reviews process has been revised to
include Outcomes Assessment. Including outcomes assessment aligns the program
review process with the new NCA Higher Learning Commission accreditation
criteria. Dr. Inbody will use the program review results to strengthen majors
and departments.
Dr. Inbody reported that retention numbers from fall to fall have increased
about 7% overall and that this spring 189 students will graduate, up 20% from
2004.
Vice President Inbody reported that 70% of full time teaching faculty are using
Inside NC and that 15 on-line courses have been developed over the past year. A
total of 1,060 credit hours have been generated in one year with on-line
classes. He also stated that the campus web page has had 46,597 hits to the
“Kayla” page since January 2005, of those 9,390 were first time user sessions
and 37,207 were return users.
Dr. Inbody stated that there are plans to renovate the Library in the near
future. The plan will include designs for carpet, paint, flooring, furniture, a
new front desk and other items to give the library a modern appearance. Some of
the renovations will be funded from the sale of the Barbee Stock, which was
bequeathed to the Library. Grant sources and other in house funds could be used.
The carpet and tile are slated for this summer, but the other items could be
done over a year or two, depending on funding.
Dr. Inbody reported that Sarah Smith, his administrative assistant, had been
named President of the Association of Kansas Community College Office
Professionals organization. Dr. Inbody told the Board they could read the other
items of interest at their leisure.
Energy Performance Contracting Update: Dean of Planning and Operations, Ben
Smith, distributed a handout of general items and specific items outlining the
Energy Performance Contracting project. He reported that Dale Worley from the
Kansas Corporation Commission presented a check to the College for $7,942
representing a grant for half of the cost of the energy audit conducted in
February by Custom Energy. NCCC is the first community college in Kansas to take
advantage of the state’s Facility Conservation Improvement Program and the first
entity to receive the grant.
Mr. Smith reported that the kick-off meeting had been held earlier in the week
and outlined what would occur in the next weeks. Lighting improvements will
begin the week of April 18; water retrofits are scheduled to start in Bideau
Hall around June first, construction on the CAVE will be scheduled as soon as
the new code footprint is approved by the Kansas Fire Marshall, and roofs are
currently scheduled to begin the week of May 1. The chiller is scheduled for May
3rd and the cooling tower is being dismantled. The new kitchen exhaust hood
control system is scheduled for installation to begin next week, Sanders HVAC
upgrades are scheduled to begin around May 27th, and the library and SU
vestibules are scheduled to begin May 23rd.
Mr. Smith will give monthly reports on the progress of the project.
Treasurer’s Report: Sandi Solander, Dean of Finance and Student Services,
distributed the Treasurer’s Report and Changes in Fund Balance Summary Report.
She stated that revenues were in line with expenditures for the year. She also
distributed an update on the bond refinancing outlining activities that resulted
in an additional net savings of $20,000 for the College.
President’s Report: President Vicky Smith explained that the student services
area and business office had been redesigned to better serve students. The front
reception area will be rearranged with additional seating for students, and the
dean of student development and the dean of finance and student services will
switch offices. The mailbox area will be remodeled into three offices for the
cashier, accounts receivable clerk, and accounts payable clerk. The accounting
clerk will move into the present accounts payable office. The switchboard may be
moved to the current accounts receivable office and a half-time data entry
person will use the office currently being used by the developmental instructor.
The financial aid offices will remain at their present locations.
Dr. Smith reported that the Student Support Services grant application was
approved for the performance period of September 2005 to September 2009. The
grant was for $1,062,236 will be evenly disbursed over the four-year period.
Dr. Smith also reported that NCCC’s Chanute campus chapter of Phi Theta Kappa
had received special commendation during the Kansas Regional Convention. The
Omega Iota Chapter fulfilled all requirements to be named a “5 Star Chapter”.
The chapter’s distinction will also receive international recognition by being
cited on the Phi Theta Kappa Society’s website and in the Phi Theta Kappa
Chapter Progress Report mailed to college presidents.
Dr. Smith will attend the Board of Regents meeting on April 19 and 20. The
System Council of Presidents will make a final decision and recommendation to
the Regents on the concurrent enrollment policy. At the March meeting the
principles of what would be in the policy concerning faculty credentials was
agreed upon. The groups wishes to add “bachelor” degree to the second option and
ensure that instructors at least have that level of credentials before teaching
a concurrent enrollment partnership class.
The Regents will also approve new degrees and certificates. The AAS in Computer
Support Specialist and the one-year certificate in Medical Assisting are on the
list to be considered for approval.
The Board of Regents will also discuss a Performance Agreement Funding Model.
The agreements submitted last spring for last year and reported on calendar year
2004 in March 2005 are being penalized if all goals were not met 100%.
Originally, the Board of Regents had indicated that the first year all colleges
would be “held harmless” and that is not now the case. Dr. Smith will keep the
Trustees informed on this funding issue.
Dr. Smith also invited the Board to attend the theatre department’s Readers
Theater to be held April 21, 22, and 23 in the Sanders Hall auditorium.
Agenda Item VIII-A:
Based upon the recommendation of administrative supervisors, the President
recommended that the Board of Trustees renew the following clerical and
maintenance employees.
Mary Barr, Administrative Assistant for Student Services
Susan Beddo, Financial Aid Clerk-Ottawa
Gloria Beeman, Office Services Clerk
Carrie Carter, Library Clerk (part-time)
Steve Crawford, Maintenance Assistant
Terri Dale, Administrative Assistant to the President
Vicki Dent, Custodian
Janice Erickson, Technology Services Support Technician
Joan Gill, Library Assistant
Denise Gilmore, Administrative Assistant for Nursing
Susan Haddan, Accounts Receivable Clerk
Kelly Hamm, Administrative Assistant for Nursing-Ottawa
Barbara Hanks, Accounts Payable Clerk
LuAnn Hauser, Data Research Assistant
Teddy Johnson, Library Clerk (part-time)
Jackie Kinzer, Administrative Assistant for Outreach and Workforce Development
Robin Koester, Accounting Clerk
Connie Morris, Receptionist/Switchboard-Ottawa
Paulette Parriott, Cashier/Accounts Receivable Clerk-Ottawa
Mike Reeves, Maintenance Assistant
Debra Schommer, Administrative Assistant for Faculty
Sarah Smith, Administrative Assistant to the Vice President of Student Learning
The following clerical employees will be renewed pending renewal of the TRIO
grants that they are employed under.
Laurie Kerns, Administrative Assistant for Upward Bound
Edie Godinez, Administrative Assistant for Talent Search
RESOLUTION 2005-23
RESOLVED, That the Board of Trustees of Neosho County Community College approves
the President’s recommendation to renew clerical and maintenance staff listed
above for 2005-06, subject to continued satisfactory job performance.
The motion was made and seconded that the above resolution be approved. Motion
carried unanimously.
It was the President’s recommendation that employment contracts be renewed for
2005-06 for the following administrative personnel.
Laura Bridges, Financial Aid Specialist
Mary Bulk, Cashier/Financial Aid Specialist
Mark Eldridge, Dean – Ottawa
Michelle Ewan, Bookstore Manager
Karen Gilpin, Director of Nursing
Dr. Brian Inbody, Vice President for Student Learning
Randy Kettler, Director of Center for Academic and Vocational Excellence
Mike Kiefer, Athletic Director/Soccer Coach for Men/Women
Brenda Krumm, Dean of Outreach and Workforce Development
Lisa Last, Dean of Student Development/Registrar
Noretta Lawrence, Network Services Coordinator
Jill Leach, Registration Coordinator
Ann Neff, International Services Coordinator
Tracy Rhine, Allied Health Coordinator
Sandy Robb, Lifetime Learning Coordinator (part-time)
Brenda Rowe, Human Resources Director
Ben Smith, Dean of Planning and Operations
Paul Smith, Maintenance Supervisor
Sondra Solander, Dean of Finance
Susan Thompson, Director of Development
Kim Vanatta, Developmental Lab Coordinator
Susan Weisenberger, Library Director
The following contracts will be renewed pending renewal of the ABE grant.
Also pending grant approval:
Rochelle Bockover, Partner’s In Change Trainer
Camie Russell, Employment Specialist-Partner’s In Change Plus Grant
Pending continued TRIO funding/grant approval:
Rita Drybread, Student Support Services Math Specialist
Bruce Kettler, Student Support Services English/Reading Specialist
Maranda Collins, Upward Bound Director
Marie Moore, Talent Search Director
Wade Collins, Talent Search Field Counselor
Michael Rose, Talent Search Field Counselor
Contract renewal status is undetermined for Laura Skillings, Student Support
Services Director.
Sally Ciufulescu is recommended for non-renewal due to the elimination of her
position.
RESOLUTION 2005-24
RESOLVED, That the Board of Trustees of Neosho County Community College approves
the recommendation of the President for employment contract renewals for 2005-06
for the administrators as outlined above.
The motion was made and seconded that the above resolution be approved. Motion
carried unanimously.
Agenda Item VIII-C: Ottawa Campus Reorganization
The Ottawa campus has grown steadily from 7,668 credit hours in 2001-2002 to
11,649 credit hours last year, a 52% increase (on-campus growth only, which does
not include the incredible growth in off-campus production). In fact the
headcount for the Ottawa campus eclipsed the Chanute campus by nearly 100
students this spring, although the Chanute campus still generates more credit
hours. Several of our Ottawa staff members have resigned (to follow their
husbands,) which has given the administration the opportunity to reassess
operations at the Ottawa campus. At a previous meeting the Board approved a
restructuring of student services at the Chanute campus that allows for a
holistic approach to student learning. With continued growth in credit hour
production, the restructuring of Chanute campus student services, a need to grow
daytime enrollments, and the departure of several employees, it is time to
reexamine the personnel structure of the Ottawa Campus.
Below is the proposed organizational chart for the Ottawa campus.
The administration believes that this proposed organizational structure will
position the Ottawa campus to move in a new direction and provide a more robust
educational opportunity for our Franklin and Anderson counties service area.
The first significant change is the role of the Dean. It places an Assistant
Dean in charge of the main office and its staff and allows the Dean to focus on
the learning process and on the community. It allows the Dean to be off-campus
more often and not tied to his desk running the “front” office. We believe that
this will result in even greater involvement with the community including K-12
institutions. It will also change the emphasis of the Dean from the “nuts and
bolts” of running the campus to focusing on student learning. To further assist
the Dean, a part time Administrative Assistant may be added.
The new position of Assistant Dean will lead the day-to-day operations of the
Ottawa campus insuring that good customer service is occurring and that college
procedures are smooth and correct. In addition, the Assistant Dean will
academically advise and counsel students, and fulfill the ADA requirements among
other duties as assigned.
The third change is the creation of a new position, the Outreach/Admissions
Coordinator, who will lead recruiting efforts for the Ottawa service area.
Specifically, the coordinator will be charged with increasing the daytime
enrollment and the number of traditionally aged, full-time students. As you are
aware from board retreats, Ottawa campus daytime enrollment falls short of night
and evening enrollment, with only 30% of the rooms used in the morning. This
indicates a clear ability to grow the daytime enrollment.
The Outreach/Admissions Coordinator will also assist with concurrent enrollment
at the local high schools. This puts our outreach coordinator in the high
schools directly working with the students that he/she will be recruiting.
Additionally, the Outreach/Admissions Coordinator will lead on-campus activities
and programming. The administration believes that to attract and retain
traditional students we must add activities that make the Ottawa campus more fun
and exciting as well as add out-of-class learning opportunities. Currently, the
only activities at the Ottawa campus are available through the nursing club and
the Ottawa PTK chapter.
Unfortunately, unlike the reorganization of Chanute campus student services,
this proposal is not budget neutral. Although much of the cost of creating these
positions is already in the budget, there will need to be additional funds
committed to expanding our services at the Ottawa campus. The position currently
filled by Micca Folks will be removed when she leaves the college in May. Those
funds will be available to fund the reorganization. Additionally, the redesign
of the Chanute student services resulted in a surplus/savings of $12,000. With
these available funds, much of the costs of the reorganization can be assumed,
however allocated funds from the ’05-’06 budget will be needed.
Reallocated funds
Director of Student Services (Micca Folks) $30,138 + $5000 Fringe Benefits
Chanute Reorganization Savings $12,000
Total available funds $47,138
’05-’06 additional allocated funds needed $28,682
With the $2 per credit hour increase to tuition, the $4 per credit hour increase
to the Ottawa incidental fee, the increase of Ottawa enrollment and expected
increases in state funds, the administration believes that this investment will
easily be covered by new revenue. However, we believe the reorganization has
great potential to sharply increase the Ottawa enrollment generating even more
revenue. The new staff could establish new community connections that, combined
with the increased enrollment, could lead to a possible large scale campus
expansion for that service area.
The President recommended the proposed reorganization of the Ottawa campus and
the establishment of the Assistant Dean—Ottawa, Outreach/Admissions Coordinator,
and the part-time Administrative Assistant positions.
(Position descriptions for the Assistant Dean and Outreach/Admissions
Coordinator are on the following pages.)
RESOLUTION 2005-25
RESOLVED, That the Board of Trustees of Neosho County Community College approves
the reorganization of the Ottawa campus and the establishment of the Assistant
Dean-Ottawa, Outreach/Admissions Coordinator, and a part-time Administrative
Assistant positions.
The motion was made and seconded that the above resolution be approved. Motion
carried unanimously.
Assistant Dean – Ottawa Campus
Reports to: Dean Ottawa Campus
Organizational Unit: Administrative/12 month/full benefits
Salary Range: Based on education and experience
Revision Date: April 2005
This position reports to the Dean of the Ottawa Campus and is responsible for
overseeing the administration office at the Ottawa campus, including the
admissions, registration, bookstore, financial aid, and business office areas.
The assistant dean will work closely with the Dean of Student
Development/Registrar and the Director of Advising & Counseling in developing
and implementing a comprehensive student development program on the Ottawa
campus.
Essential Functions:
Administrative:
1. Supervise and train Ottawa office staff; work with Chanute campus office
staff to ensure that processes and procedures are running smoothly.
2. Develop a strong working-knowledge of all administrative areas of the Ottawa
campus, including admissions, registration, financial aid, business office and
bookstore functions.
3. Serve as the administrator-in-charge in the absence of the Dean.
4. Administer and oversee the implementation of student surveys and data
compilation at the Ottawa campus.
5. Recruit, train and supervise peer tutors.
Advising & Counseling:
1. Assist the Director of Advising & Counseling (Chanute campus) in the
development, implementation, maintenance and coordination a college-wide
advising program.
2. Serve as the advising coordinator for the Ottawa campus; assign advisors to
students; review and consult on advising assignments; serve as a resource for
faculty and staff advisors.
3. Advise new and current undecided students; serve as the primary advisor for
new students during their initial orientation advisement period and assist them
with registration.
4. Administer, interpret, and provide placement based on various NCCC
assessments, such as COMPASS.
5. In consultation with the Dean of Student Development/Registrar, evaluate high
school and college transcripts, awarding credit as necessary, and enter transfer
credits on the AS400.
6. Collaborate with admissions and registration offices to plan, implement, and
provide training for academic advisement and registration sessions for new
students.
7. Provide resources and on-going advisor training to faculty and staff; promote
counseling, advising, and student support services to students, faculty, and
others.
8. Provide support and referral services for students with disabilities; provide
personal counseling to students and refer students to mental health or other
community agencies as necessary.
9. Develop and maintain career exploration programs and provide resources to
faculty, staff and students through both print and electronic formats (ie: web
pages, degree check sheets, program guides, advising newsletter);
10. Serve as the contact person for student employment opportunities; maintain a
job opportunities bulletin board.
11. Provide university transfer requirement information to students and
advisors.
12. Arrange visits for university recruiters and inform instructors and students
of those visits.
13. Compile and report assessment results, and monitor assessment supplies and
materials.
14. Oversee and advise faculty on the Early Academic Warning System.
15. Supervise college orientation courses for the Ottawa campus, providing
instructors with proper materials and requirements.
16. Oversee “Intent to Graduate” procedures.
Required Knowledge and Abilities
1. Evidence of excellent oral and written communication skills.
2. Proven strong computer skills.
3. Proven supervisory skills.
4. Ability to work effectively with diverse populations.
5. Strong organizational and coordinating skills.
6. Willingness and ability to work as a member of a team.
Education and Experience
• Masters degree, preferably in counseling or student personnel services,
required.
• Minimum of 3 years supervisory experience preferred.
Working Conditions
1. Work is normally performed in a typical interior/office work environment.
2. No or very limited physical effort required.
3. No or very limited exposure to physical risk.
4. Occasional travel required.
Outreach/Admissions Coordinator
Reports to: Assistant Dean, Ottawa Campus
Organizational Unite: Administrative 12 month
Full 12-month fringe benefit/vacation/sick/holidays per Board policy
Salary Range: $21,000-$24,000
Revision Date: April 2005
This position is a member of the Student Development team who reports to the
Assistant Dean of the Ottawa campus. This position is responsible for assisting
with the development and implementation of a comprehensive student development
program. This position will oversee the enrollment management of the outreach
locations, particularly at the high school campuses. This position is
responsible for assisting with planning and executing the recruiting effort for
the college specifically in the Ottawa area.
This position will work directly with other student development areas to
implement a comprehensive student development program for the college.
Essential Functions:
Outreach:
1. Oversee management and processing of all outreach enrollments, particularly
those developed at the high school locations, community businesses and
organizations, and those negotiated as a customized contract with the Ottawa
campus.
2. Process enrollments, monitor number of course sections, summarize and report
course activity, and assure proper payment arrangements.
3. Provide teaching materials and class rosters, coordinate ITV classes with
off-campus locations, and assist with conferences and in-services.
4. Maintain contact with high school site coordinators, business managers,
adjunct instructors, and other community members in order to properly service
all enrollments and course work that is contracted with the college.
5. Maintain recruiting efforts to assure participation in the educational and
training programs needed in our service area. Help to recognize new areas of
opportunity for the college to respond.
2. Serve the college community and assist co-workers by serving on committees
and helping with overload work in the business office as required. Specifically,
there are goals, objectives, and initiatives that all college personnel are
called upon in order to allow individual talent to benefit the college and to
maintain its function.
Admissions:
1. Coordinates schedules and conducts high school visits and represents NCCC at
college planning conferences and other recruitment functions.
2. Plans on-campus recruiting programs for prospective students; assists with
planning enrollment days for new students.
3. Maintains a database of prospective students and ensures regular contact with
those students through mail, phone and email correspondence.
4. Coordinates the dissemination of information to prospective traditional and
non-traditional students.
5. Works with the International Student Coordinator in coordinating
international student admissions.
6. Performs other miscellaneous duties as assigned by the Assistant Dean.
Required Knowledge, Skills and Abilities
1. Excellent interpersonal skills.
2. Ability to work effectively with diverse populations.
3. Organizing and coordinating skills.
4. Knowledge of student recruitment and retention issues.
5. Ability to communicate effectively, both orally and in writing.
6. Excellent computer skills.
7. Ability to develop and deliver presentations.
8. Ability to gather data, compile information and prepare reports.
9. Ability to plan and evaluate programs.
10. Ability to appropriately exercise independent initiative and judgment.
11. Willingness and ability to work as a member of a team.
Education and Experience
• Bachelor’s degree required.
• 1-2 years experience in admissions and/or student activities preferred.
Working Conditions
1. Work is normally performed in a typical interior/office work environment.
2. Some travel, occasional overnight trips, and evening hours are required.
3. No or very limited physical effort required.
4. No or very limited exposure to physical risk.
Agenda Item VIII-D: Bids for Network Equipment
One major objective of the NCCC Technology Plan calls for the upgrade of the
Chanute campus network backbone from 100 MB Ethernet to 1 GB Ethernet. To
accomplish this objective, it is necessary to replace the main campus Ethernet
fiber switch in Sanders Hall, as well as the main building switches in each
major campus building. Replacement of the main Sanders fiber switch will also
allow NCCC to connect to the Integrated Community Access Network (ICAN) when it
becomes a reality.
NCCC applied to Kan-ed under the 2005 Kan-ed Technology and Equipment Grant
program for funding assistance for Phase I of this network upgrade project. Out
of 114 applications to Kan-ed, NCCC was one of 61 grants funded and will be
awarded $10,000 towards this purpose.
Bids were solicited for the Phase I network equipment from CDWG, Inc, Vernon
Hills, IL, Twotrees Technologies, Wichita, KS, SBC Southwestern Bell Telephone
Co., Wichita, KS, Zones, Inc., Auburn, WA, City of Chanute, Chanute, KS
The following sealed bids were received:
CDWG, Inc. $ 22,469.00
Twotrees Technologies $ 23,588.00
SBC Southwestern Bell Telephone Co. $ 22,642.40
It was the recommendation of the President that the Board accept the bid of
$22,469.00 from CDWG, Inc.
RESOLUTION 2005-26
RESOLVED, That the Board of Trustees of Neosho County Community College accepts
the bid of $22,469.00 from CDWG, Inc. for Ethernet fiber switches.
The motion was made and seconded that the above resolution be approved. Motion
carried unanimously.
Agenda Item VIII-E.: Bids for Track Equipment
To allow the College to practice or host outdoor track events in hammer throw
and discus at the new stadium, it is necessary to purchase a hammer/discus cage.
Hammer throw is not an event at the high school level. NJCAA requires this piece
of equipment for both events.
The specifications for the hammer/discus cage are the minimum required by the
NJCAA for this piece of equipment. This cage is different from the high school
specifications in many ways. Differences include the height of the cage, size of
the cage, gauge of the metal, and strength of the netting. The cage is set up
for maximum protection of not only the onlookers, but the athletes that are
throwing.
Bids were solicited from First to Finish, Carlinville, IL; On Track and Field,
Burbank CA; Springco, San Luis Obispo, CA; M-F Athletic, Cranston, RI.
The following sealed bids were received:
First to Finish $15,200
M-F Athletic $15,995
Springco $17,500
It was the President’s recommendation that the Board accept the bid of $15,200
from First to Finish.
RESOLUTION 2005-27
RESOLVED, That the Board of Trustees of Neosho County Community College accepts
the bid for $15,200 from First to Finish to purchase a hammer/discus cage.
The motion was made and seconded that the above resolution be approved. Motion
carried unanimously.
Agenda Item VIII-F: Approval of the Strategic Plan
The strategic plan sets a course for an organization that furthers its mission
and provides structure for continual improvement. It sets goals as well as
boundaries and focuses the combined resources of the organization into a
mutually agreed upon direction. With the adoption of a new mission statement and
new vision it was time to “clear the slate” and create a new strategic plan that
served the new mission and all of the college’s stakeholders.
The process for creating a new strategic plan began in early 2004 after the
Board of Trustees voted to adopt a new mission and purposes statement. At an
off-campus in-service for all employees a list of important goals and objectives
was created. This list was refined by the Strategic Planning Committee.
Subcommittees then added to this list. At an in-service in Fall of 2004 the
employees met again in small groups and began creating initiatives and
strategies.
Again the Strategic Planning Committee organized these results and prepared an
on-line survey of the draft plan to gain input from our stakeholders on the
appropriateness of the plan. The survey in various forms was released to
employees though the campus email system. It was released to the communities of
Neosho County and the Ottawa service area through newspaper announcements and
e-mails. Students received the survey through the campus web portal system.
Surveys Returned
Employee 45
Community Members 72
Students 27
Using the survey results the committee then finalized the draft plan. The
strategic plan was submitted to the employees at the January 2005 in-service and
ratified unanimously.
The Strategic Planning Committee respectfully submits this plan to the Board of
Trustees for their consideration. The plan follows.
Dr. Brian Inbody also answered questions following a PowerPoint presentation of
the Strategic plan.
Goal A. Ensuring the opportunity for student success, satisfaction and
enrichment.
Objective A.1 To enhance the reputation of NCCC to students.
Initiatives:
A.1.1 Develop a comprehensive marketing plan that enhances public information
and the recruitment of students.
A.1.2 Improve the appearance and function of facilities and grounds.
A.1.3 Maintain and promote student-centeredness.
A.1.4 Ensure that the college is well-integrated in the community.
Objective A.2 To increase the number of students who achieve educational goal in
preferred time frame.
Initiatives:
A.2.1 Initiate and maintain a student goal tracking system.
A.2.2 Improve the first-year experience.
A.2.3 Improve the campus life.
A.2.4 Provide proper educational support.
Objective A.3 To enhance transfer/articulation to 4-year institutions.
Initiatives:
A.3.1 Evaluate the scope and effectiveness of existing programs and make changes
as appropriate.
A.3.2 Increase the number and scope of articulation agreements with 4-year
institutions.
A.3.3 Fully participate in the state’s core competencies system.
A.3.4 Develop and maintain an effective college-wide advising program.
Objective A.4 To enhance educational access.
Initiatives:
A.4.1 Increase educational offerings through the use of multiple modalities.
A.4.2 Ensure seamless access to all student services.
Objective A.5 To enhance communication/collaboration with external educational
entities to further student learning.
Initiatives:
A.5.1 Provide seamless placement of students into workforce.
A.5.2 Fulfill our requirements to outside educational entities.
A.5.3 Stay current with outside educational entities and higher education
trends.
Objective A.6 To enhance employee/student and student/student communication.
Initiatives:
A.6.1 Increase and strengthen appropriate channels of effective communication.
Objective A.7 To enhance the quality of education programs.
Initiatives:
A.7.1 Establish a fully realized outcomes assessment system.
A.7.2 Become a “learner-centered” college.
A.7.3 Maintain/enhance quality of faculty and staff.
A.7.4 Establish a holistic approach to student learning and student services
from first contact to goal achievement.
Goal B. Ensuring community success, satisfaction and enrichment.
Objective B.1 To participate in the creation of a community strategic vision.
Initiatives:
B.1.1 Encourage college employees/board members to be active leaders in
community groups/boards:
B.1.2 Bring existing community groups on campus to solicit input on how the
College can help the community’s strategic vision.
Objective B.2 To increase the sharing of resources and reduction of duplication
within the community.
Initiatives:
B.2.1 Consult with local USD’s to write grants that allow resource sharing.
B.2.2 Actively participate in sharing of resources and assist in the reduction
of duplication with tax supported entities in community.
B.2.3 Collaborate with other colleges.
Objective B.3 To increase participation in community events and traditions.
Initiatives:
B.3.1 Assign college staff to maintain contact with specific community groups
that support specific college related initiatives and maintain that
relationship.
B.3.2 Get employees active outside the walls.
Objective B.4 To identify community needs.
Initiatives:
B.4.1 Undertake a community needs assessment of selected businesses and
industries in total service area.
B.4.2 Undertake a follow-up survey of our students to determine their success
and if they met their goal.
B.4.3 Based on needs assessment develop workforce initiatives, new programs,
collaborative programs with local and state entities.
Objective B.5 To enhance diversity on campus and within the community.
Initiatives:
B.5.1 Provide diversity activities.
B.5.2 Encourage multicultural/gender equality.
B.5.3 Ensure student body is representative of the racial, ethnic and gender
makeup of College service area.
B.5.4 Explore the opportunities for partnership with community groups to enhance
the quality of community life.
Objective B.6 To enhance the quality of life of the community.
Initiatives:
B.6.1 Maintain and enhance cultural activities at the college.
B.6.2 Provide educational activities beyond classroom to students and community.
B.6.3 Maintain a reputable institution.
Goal C. Ensuring employee success, satisfaction and enrichment.
Objective C.1 To increase employee morale.
Initiatives:
C.1.1 Provide additional opportunities for interaction within the college
community.
C.1.2 Provide an atmosphere conducive to positive employee morale.
C.1.3 Improve employee benefits that boost morale.
Objective C.2 To improve college and community connections.
Initiatives:
C.2.1 Increase employee interaction with the community.
C.2.2 Improve communication with members of the community.
Objective C.3 To ensure a quality collegiate environment through safety and
security, fiscal resources, facilities and technological support.
Initiatives:
C.3.1 Provide appropriate technical training for employees.
C.3.2 Provide appropriate technical support mechanisms.
C.3.3 Provide state-of-the-art hardware and software for employees.
C.3.4 Provide a safe and secure environment for employees.
C.3.5 Maintain and enhance campus facilities.
C.3.6 Increase and strengthen fiscal resources to support job performance.
Objective C.4 To provide appropriate human resources to operate the institution
effectively and to foster growth.
Initiatives:
C.4.1 Analyze staffing to determine where human capital is most critical.
C.4.2 Ensure that employee are familiar with their jobs.
C.4.3 Support the employee in his or her position.
RESOLUTION 2005-28
RESOLVED, That the Board of Trustees of Neosho County Community College approves
the Strategic Plan outlined above.
The motion was made and seconded that the above resolution be approved. Motion
carried unanimously.
Amended Agenda Item VIII-G: Personnel
It was the President’s recommendation that the Board accept the resignation of
Connie Morris, cashier/accounts receivable clerk at the Ottawa campus effective
April 29, 2005.
RESOLUTION 2005-29
RESOLVED, That the Board of Trustees of Neosho County Community College accepts
the resignation of Connie Morris, cashier/accounts receivable clerk at the
Ottawa campus effective April 29, 2005.
The motion was made and seconded that the above resolution be approved. Motion
carried unanimously.
Upon a motion and a second, the Board entered executive session for 15 minutes
to discuss matters relating to employer-employee negotiations and to include the
President, Vice President of Student Learning, Dean of Finance and the Board
attorney.
The Board entered executive session at 7:30 p.m. The Board returned to open
meeting at 7:45 p.m.
Upon a motion and a second, the Board returned to executive session for 10
minutes to continue discussions relating to employer-employee negotiations and
to include the President, Vice President of Student Learning, Dean of Finance
and the Board attorney.
The Board entered executive session at 7:45 p.m. The Board returned to open
meeting at 7:55 p.m.
Upon a motion and a second, the Board returned to executive session for 5
minutes to continue discussions relating to employer-employee negotiations and
to include the President, Vice President of Student Learning, Dean of Finance
and the Board attorney.
The Board entered executive session at 7:55 p.m. The Board returned to open
meeting at 8:00 p.m.
Upon a motion and a second, the Board entered executive session for 15 minutes
to discuss personnel matters of non-elected personnel which if discussed in open
meeting might violate their right to privacy. The Board entered executive
session at 8:01 p.m.
The Board returned to open meeting at 8:16 p.m.
Upon a motion and a second, the Board returned to executive session for 15
minutes to continue discussions of non-elected personnel which if discussed in
open meeting might violate their right to privacy. The Board entered executive
session at 8:16 p.m.
The Board returned to open meeting at 8:31 p.m.
Upon a motion and a second, the Board returned to executive session for 15
minutes to continue discussions of non-elected personnel which if discussed in
open meeting might violate their right to privacy and to include the President
in portions of the executive session. The Board entered executive session at
8:31 p.m.
The Board returned to open meeting at 8:46 p.m.
Upon a motion and a second, the Board returned to executive session for 15
minutes to continue discussions of non-elected personnel which if discussed in
open meeting might violate their right to privacy and to include the President.
The Board entered executive session at 8:46 p.m.
The board returned to open meeting at 9:01 p.m.
Upon a motion and a second, the Board returned to executive session for 15
minutes to continue discussions of non-elected personnel which if discussed in
open meeting might violate their right to privacy and to include the President.
The Board entered executive session at 9:01 p.m.
The Board returned to open meeting at 9:16 p.m.
Chairman Peter asked to schedule a special meeting of the Board for Thursday,
April 21, at 5:30 p.m. The only item on the agenda will be unfinished business:
executive session for non-elected personnel.
