Safety and Security Policies
Send an Anonymous Tip
Reporting Crimes & Emergencies
Daily Crime Log
ALICE - Armed Violent Intruder
College Disaster Plan
Resource Telephone Numbers
Emergency Action Plan [.pdf]
Automated External Defibrillator (AED) Policy/Procedures [.pdf]
Bloodborne Pathogens Exposure Control Plan [.pdf]
Security Reports (Jeanne Clery Crime Statistics)
The Neosho County Community College Safety and Security Committee was established under the authority of K.S.A. 72-8222:
In summary, K.S.A. 72-8222, as amended by House Bill No. 2426: The board of education of any school district or the board of trustees of any community college may employ school security officers and may designate any one or more of such school security officers as a school law enforcement officer, to aid and supplement law enforcement agencies of this state and of the community in which the school district or community college is located. The protective function of school security officers and school law enforcement officers shall extend to all school district or community college property and the protection of students, teachers and other employees together with the property of such persons on or in any school or college property or areas adjacent thereto, or while attending or located at the site of any school or community college-sponsored function. While engaged in the protective functions specified in this section, each school security officer and each school law enforcement officer shall possess and exercise all general law enforcement powers, rights, privileges and immunities in every county in which there is located any part of the territory of the school district or community college.
The Neosho County Community College Safety and Security Committee (SSC) will be comprised of representatives from all departments of the college. The SSC will be chaired by the Vice President for Operations and vice-chaired by the Dean for Operations/CIO. [ Back to Top]
The Neosho County Community College Safety and Security Committee develops policy for the campus-wide safety/security program. The committee evaluates and assesses existing fire safety and security systems, electronic access and security systems, and security information systems. [ Back to Top]
Emergency Call Boxes
Three emergency call boxes have been installed on the Chanute campus for your safety and convenience. One is located between Stoltz Hall and the residence halls. The second is located adjacent to the Student Union/cafeteria parking lot. The third is located north of Chapman library. All boxes connect the caller directly with the 911 dispatcher. Pushing the button on the speakerphone activates this emergency call box. The 911 dispatcher can immediately identify the location of the caller even if the caller is unable to verbally communicate with the dispatcher.
Night Security Personnel
The college contracts with local security protection services to provide security personnel to regularly patrol the Chanute and Ottawa campuses at night during regular semester periods and when residents are on the Chanute campus. Campus security personnel work directly with college officials and the Chanute and Ottawa police departments to ensure the safety of our students. The Chanute security office is located in the main lobby of Bideau Hall.
Electronic Surveillance Monitoring
Various locations throughout the campus are monitored with electronic surveillance equipment on a 24-hour basis. Audio surveillance is also used in various areas as designated.
Panther Text Net
The college utilizes a cell-phone text messaging system which will be used to distribute and send emergency messages to all subscribers by location. In the event of a college closing due to weather conditions or in the event of a serious emergency, text messages will be sent to all subscribers detailing as much information as is currently available. Students are automatically enrolled and parents can sign up by clicking on the following link and filling in the brief form: Subscribe to Panther Text Net
Crime Prevention Presentations
Presentations on various crime prevention topics are made annually to students living in the residence halls. Additional presentations are made to other students and employee organizations upon request. Information on safety and security is also provided to the campus community through crime alerts, posters, brochures, employee bulletins, and the campus web page.
Anonymous Crime Tips and Comments
Anonymous tips on possible crimes can be submitted via the campus web page here. General comments and suggestions are also welcomed via the web page. [ Back to Top]
Reporting Crimes And Emergencies
Crimes and other emergencies on campus can be reported directly to the administrative office by dialing 0 from any college telephone extension on campus or contacting any SSC member. Emergency call boxes as noted above (identified by a blue light mounted above the boxes) are located in the parking lots and automatically connects the caller to a 911 dispatcher when the button is pushed.
During normal business hours, on-campus callers may also contact a dispatcher through the campus operator by dialing "0." The operator will communicate the emergency to a dispatcher. To reach the dispatcher from off-campus telephones, dial 911. In non-emergency situations, use the following call list:
All emergency situations: Dial 911
All other non-emergency situations:
|Kansas Highway Patrol ||620-431-2100 (Troop H)||785.296.3102 (Troop B)|
| || || |
Students, faculty, and staff are encouraged to report all suspicious activities and/or persons observed on campus. Such calls should be made promptly to improve an officer’s ability to apprehend suspects and/or prevent potential crimes. Upon receipt of a call, officers are dispatched immediately to the site of the emergency. All incidents are investigated and the investigating officer files a report. [ Back to Top]
ALICE - Armed Violent Intruder
Neosho County Community College (NCCC) has adopted the ALICE protocol for responding to armed violent intruder events. ALICE is an acronym that stands for Alert, Lockdown, Inform, Counter and Evacuate. While the acronym ALICE may seem to imply an order, the strategies are NOT sequential nor chronological in order. Evacuation is the number one goal of ALICE—get to a safe place away from the intruder!
NCCC has several ALICE-certified instructors on staff and is currently working towards becoming an ALICE certified institution. While the threat probability may be low for an armed violent intruder event at one of our campuses, the horrific consequences of such events demand NCCC take appropriate and reasonable action to train and protect our students, employees and patrons. Training on the ALICE protocol is one of several actions NCCC is taking to provide a safe and secure environment for the NCCC community. ALICE protocol basics are listed below:
ALERT - Use plain and specific language to Alert others to the danger—Call 911! Give specific information on location, information on the suspect, weapon, direction of travel, medical needs and stay on the line. Once safe, contact campus safety officers at 620-212-2854 for Chanute or 785-893-4969 for Ottawa if possible.
LOCKDOWN - Barricade the room entry points. Prepare to Evacuate or Counter if needed. Use belts, ties, electrical cords or other items to secure doors. Use desks, chairs or anything in the room to barricade the door to help stop the intruder.
INFORM - Communicate the violent intruders location and direction in real time. Listen for or give real-time updates by any communication means possible. This will not only help law enforcement, but help other members of the NCCC community to move to safety if possible.
COUNTER - Create Noise, Movement, Distance and Distraction with the intent of reducing the shooters ability to shoot accurately. Counter is NOT fighting. Counter the attacker as a last resort by distraction such as yelling and throwing objects and SWARMing the intruder. Once started, commit to your actions. Be a hard target!
EVACUATE - When safe to do so, remove yourself from the danger zone. Evacuation is the number one goal! Get out and put distance between you and intruder. Leave your personal belongings like purses and backpacks and get out. Do not go to your car, evacuate on foot. Seek assistance at a Rally Point, stay alert to college information.
Following the ALICE protocol will not ensure your survival during an armed violent intruder event, but following ALICE protocol guidelines can dramatically increase your chances of survival.
For more information, visit the ALICE Training Institute website at:
If you witness a crime being committed:
- Do NOT attempt to apprehend or interfere with the criminal except in case of self-protection.
- Do, if safe, get a good description of the criminal. Note height, weight, sex, color, age, clothing, method and direction of travel. If there is a vehicle involved, note the license plate number, make and model, color, and outstanding characteristics.
- Use the emergency call box to get help, or call 911 for officers. Advise them of your situation, provide your name and location, then remain where you are until contacted by an officer.
If you are involved in a crime involving money, you should:
- not resist — do as the person says.
- give up the money immediately.
- wait until the person departs before sounding the alarm.
- attempt to get a good description of the person and direction of flight.
- shut down your operation and secure the crime scene.
- ask any witnesses to remain for the arrival of campus security officers or police department
In the event of civil disturbance:
- Continue as much as possible with your normal routine.
- Stay away from doors and windows if the disturbance is outside.
- Do not interfere with those persons creating the disturbance, or with law enforcement authorities on the scene.
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State law regulates the purchase, possession or consumption of alcoholic beverages. Under state law, no one under the age of 21 may purchase, possess or consume alcoholic beverages.
Alcohol consumption is not permitted in residence hall rooms, regardless of age. In addition, consumption of alcoholic beverages is forbidden in all public and common areas.
Students and employees found to be in violation may be subject to the provisions of state law, College policy and the Student Handbook. [ Back to Top]
As prohibited by state and federal law, College students and employees are not permitted to be under the influence of, possess, manufacture, distribute or sell illicit drugs at College-sponsored or approved events, on College property or in buildings used by the College for its educational or recreational programs.
Students and employees found to be in violation are subject to arrest. Conviction may result in probation, fines, and imprisonment. Students are also subject to disciplinary action under the Student Handbook.
Vandalism and Malicious Mischief
As prohibited by state and federal law, College students and employees are prohibited from intentionally injuring, damaging, mutilating, defacing, destroying, or substantially impairing the use of any college property.
Students and employees found to be in violation are subject to arrest. Conviction may result in probation, fines, and imprisonment. Students are also subject to disciplinary action under the Student Handbook. [ Back to Top]
- Terroristic threats usually occur by telephone.
- The person receiving the call should ask specific questions (below) and report as much information as possible to any SSC member.
- Immediately call emergency dispatch at 911, giving your name, location, and telephone number. Inform them of the situation and provide all the information you have received.
- Inform your supervisor and/or department head.
- A member of the Safety and Security Committee will be responsible for building evacuation. The Dean of the Ottawa campus will be responsible for the Ottawa campus. The Dean of Student Development (or on-duty designee) will make the decision to evacuate a student housing facility.
- If you spot a suspicious object, package, etc., report it to any SSC member, but under no circumstances should you touch it, tamper with it, or move it in any way.
- If instructed to evacuate, move a safe distance away from the building (a minimum of 300 feet). If inclement weather conditions exist, you may move to another building a safe distance away.
- Do not attempt to re-enter until instructed that it is safe to do so by any SSC member.
Bomb Threat Questions
- When is the bomb going to explode?
- Where is it right now?
- What does it look like?
- What kind of bomb is it?
- What will cause it to explode?
- Did you place the bomb?
- What is your present location?
- What is your name?
[ Back to Top]
In Case of Fire: RACE
- Rescue anyone in danger.
- Sound the Alarm and call dispatch at 911.
- Contain the fire if possible.
- Extinguish the fire using a portable fire extinguisher.
To Use a Fire Extinguisher: PASS
- Pull the pin.
- Aim the extinguisher.
- Spray at the base of the fire.
- Use a Sweeping motion.
- Location of nearest fire extinguisher.
- Location of nearest alarm pull station.
- The evacuation route from your location.
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NCCC has been designated as the first StormReady community college in Kansas. Please see the NOAA website for more information.
- A SEVERE THUNDERSTORM WATCH: Severe thunderstorms are possible in your area. Thunderstorms are defined as severe if they produce winds in excess of 58 mph and/or produce hail of ¾ of an inch in diameter or larger. No EAP message will be issued.
- A SEVERE THUNDERSTORM WARNING: Severe thunderstorms are occurring, or imminent. Keep in mind that tornadoes occasionally develop in areas where severe thunderstorm watches or warnings are in effect. Remain alert to signs of approaching tornados and seek shelter if threatening conditions exist. An EAP message may be issued, depending upon the severity of storm system.
- A TORNADO WATCH: Indicates that conditions exist for a tornado to develop. Be prepared to move to a safe area. An EAP message will be issued.
- A TORNADO WARNING: Indicates that a tornado has actually been sighted or indicated on radar. If a tornado warning has been issued for your area, move to your pre-designated place of safety (found below and on the last page of this document). An EAP message will be issued.
The key to disaster action lies in being prepared. NOAA and the National Weather Service provide an early warning system through the use of "Watches and Warnings" with area notification by sirens. When you hear the warning sirens, immediately go to a place where you can hear a radio.
In all cases, when you hear a siren, tune your radio to any station.
Listen to emergency information and instructions broadcast by NOAA and the National Weather Service.
Local radio stations will also broadcast information about the status of college functions — if they are open, closed, who should or should not report to work.
Please utilize text messaging as your primary means of communication and avoid voice calls during an emergency. [ Back to Top]
Emergency Action Plan
This document has been prepared to offer guidelines for events that are unusual to the campus environment. It is provided to the faculty, staff, and students of Neosho County Community College. Most disasters are caused by circumstances beyond our control, but with proper preparation, we will strive to minimize the inconvenience to the campus populations. In planning for any natural or man-made disaster, a decision to evacuate the building or to take cover is not always clear-cut. Important variables are the amount of time to prepare, the time of day, and the degree of potential destruction.
Chain of Command and Emergency Closings
The emergency disaster plan deals with problems with facilities. The chain of command would, by necessity, extend from the President and Vice-presidents toward the Deans and Directors. The procedure has been established for many years to follow a particular guideline in closing the college. The decision to close the Chanute campus is made by the Vice-President of Student Learning or his/her designee in conjunction with the Vice-President for Operations. The decision to close the Ottawa campus is made by the Dean of the Ottawa campus or his/her designee.
The Vice-President or Dean is responsible for notifying a specific list of staff members of the decision. From these initial contacts, others are notified, and subsequently local radio and TV stations are notified. [ Back to Top]
College authorities will make the decision to close the campus, usually prior to 6:00 a.m. the day of classes. The decision to close evening classes will be made prior to 5:00 p.m. Information will be made available to the following radio and TV stations:
|Chanute Campus ||Ottawa Campus |
|KINZ – 95.3 FM ||Chanute ||KOFO – 1220 AM || |
|KKOY – 105.5 FM ||Chanute ||LAZER – 105.9 FM ||Lawrence |
|Cablevision of Chanute ||Chanute ||KLWN – 1320 AM ||Lawrence |
|KKOW - 96.9 FM ||Pittsburg ||WIBW – 580 AM ||Topeka |
|KOAM TV CH 7 ||Pittsburg ||WIBW – CH 13 ||Topeka |
|KIKS - 101.5 FM ||Iola ||97Country - 97.3 FM ||Topeka |
|KLKC - 93.5 FM ||Parsons ||CH 4, CH 5, CH 9 ||Kansas City |
| || ||KJHK - 90.7 FM ||Lawrence |
In addition, the College's phone system message will be updated with the latest closing information. Chanute campus students may call 800-729-6222 (KS only) or 620-431-2820 at any time for Chanute campus closing information. Ottawa students may call 888-466-2688 (KS only) or 785-242-2067 at any time for Ottawa campus closing information.
The College also utilizes a cell-phone text messaging system which will be used to distribute and send emergency messages to all subscribers by location. Students are automatically enrolled and parents can sign up for the text messaging system by clicking on the following link and filling in the brief form: Subscribe to Panther Text Net
Appropriate action will be taken. The storm warning take cover siren may be activated. Everyone should go to an area away from outside glass.
Do not leave buildings during severe lightning. Bring inside any persons who are outside. Keep as far away as possible from windows, outside doors, metal fixtures, and plug-in electrical appliances. Refrain from using telephones. If already in a vehicle in a parking lot, stay there. When leaving a vehicle, or a building, avoid walking in puddles.
A. Notify any SSC member. (Dial 0 or 911 if warranted)
B. Attempt to isolate troublemaker(s). (SSC member)
C. If necessary, the SSC member will call the police.
Internal Gas Leaks
A. Notify any SSC member. (Dial 0 or 316-377-8911 if no answer, page maintenance at 913-396-9506).
B. Evacuate building if necessary.
C. The SSC member will determine if the fire department should be notified.
D. If necessary, the SSC member will cancel activities in a building or section of campus.
A. Call any SSC member. (Dial 0 or 316-377-8911 if no answer, page maintenance at 913-396-9506).
B. Determine hazard potential if possible.
C. Determine whether to evacuate or remain in classes.
D. Determine need to shut off fresh air intakes. (Maintenance)
E. Keep doors closed.
F. Turn off ventilation system if necessary. (Maintenance)
High Hazardous Material Incident
In a high risk hazmat incident, with a large spill of potentially toxic, flammable, explosive or reactive material, the fire alarm will be activated by any SSC member or faculty/staff in order to initiate the evacuation of the building(s).
All persons within the building(s) will be notified to leave in an orderly fashion, using the same evacuation procedures as for a fire. Do not use the elevators, and assist handicapped persons to evacuate.
You will be notified by a SSC member when it is safe to return to the buildings(s).
Low to Moderate Hazardous Material Incident
In a low or moderate risk hazmat incident with an incidental spill of insignificant toxic, flammable, explosive or reactive material, you may be asked to evacuate a room, several rooms, or an entire floor. Faculty or any SSC member will direct you away from the spill area for your safety and so that you do not impede cleanup operations.
You will be notified by a SSC member when it is safe to return to the area.
In all hazardous material incidents, a trained Hazmat Team will respond to the location of the incident. If needed, other outside agencies will be notified. [ Back to Top]
Call for help if the victim:
- is or becomes unconscious.
- has trouble breathing or is breathing in a strange way.
- has chest pain or pressure.
- is bleeding severely.
- has pressure or pain in the abdomen that does not go away.
- is vomiting or passing blood.
- has seizures, a severe headache, or slurred speech.
- appears to have been poisoned.
- has injuries to the head, neck, or back.
- has possible broken bones.
- Do not move a seriously injured person unless a life-threatening situation exists.
- Call the dispatcher at 911. Give your name, location, and telephone number. Provide as much information as possible regarding the nature of the injury or illness, whether or not the victim is conscious, etc. Officers are trained in emergency first aid and CPR; they will also contact and direct medical personnel to the scene.
- After you call dispatch, return to the victim, if necessary. Administer first aid and/or initiate CPR if you have been trained.
[ Back to Top]
Any member of the college community who commits sexual offense is subject to criminal prosecution and college disciplinary procedures. Under college disciplinary procedures, a variety of sanctions may be imposed including dismissal or loss of employment. By law, all college disciplinary procedures provide due-process protection for the accuser and the accused. At the conclusion of the mandated hearings related to sexual offense, both the accuser and the accused shall be informed of the decision and sanction. Any student who is sexually assaulted should report the incident to either any SSC member or the police or sheriff’s department regardless of whether or not the student intends to press charges. A victim's physical and emotional well-being is of paramount concern.
However, it is important to consider preserving physical evidence to assist in apprehending and prosecuting any attacker.
Students who are victims of a sexual offense will be assisted in continuing their studies by changing academic or living arrangements whenever requested by students and if such changes are possible.
Stalking is an intentional, malicious and repeated following or harassment of another person and making a credible threat with the intent to place such person in reasonable fear for such person's safety, as defined by K.S.A. 21-3438, and is a criminal offense. If you feel you are a victim of a stalker, please notify the police department or sheriff’s office immediately. [ Back to Top]
The possession or use of lethal weapons on College premises is strictly prohibited. Lethal weapons include but are not limited to firearms, ammunition, bows/arrows, knives, explosives, and dangerous substances as defined by K.S.A 72-89a01(h). Any person found in violation may be subject to the provisions of state law, College policy, and the Student Handbook.
The board has adopted the following policy for students regarding weapons. Any student determined to be in possession of a weapon in any college building, on college grounds, or at any college-sponsored activity shall be expelled from the college for not less than one year. Any such expulsion shall be subject to the grievance procedure for students. The student shall be suspended from attendance of classes or participation in any college activity during the pendency of such grievance proceedings and appeals. The student may, in the sole discretion of the dean of student services, be permitted to remain in student housing pending completion of the grievance. “Weapon” shall be as referred to and defined in K.S.A. 72-89a01(h).
The provisions of this section do not apply to the possession by students of weapons in college buildings, on college grounds, or at any college sponsored activity if the possession of weapons by students is connected with a weapons safety course of instruction or a weapons education course approved and authorized by the college or if the possession of weapons by students is specifically authorized in writing by the president of the college. [ Back to Top]
Loitering / Illegal Entry
Loitering in classrooms, hallways, parking lots and other areas not generally considered to be gathering locations on campus is strictly prohibited. College officials have the right to remove any person or persons found loitering or causing general disturbance on the campus.
Any person or persons found in the act of illegal entry, whether to personal property or the property of the College, will be detained and turned over to the proper authorities, and may face fines and/or imprisonment as prescribed by state and local statute.
Interference with College officials during the lawful performance of their duties is a criminal offense as defined by K.S.A 21-3828. The police and/or sheriff’s office will be called to remove such violators.
Access to sensitive information handling areas such as Technology Services operations shall be physically restricted to authorized personnel only. Restricted information handling areas, Technology Services network operations, computer labs, and hazardous materials areas, should be protected by motion detector alarms during hours when no authorized persons are present. It will be the responsibility of the Director of Technology Services to set and regularly change security codes of the alarm systems and notify/train appropriate staff.
Keys used to control access to physical facilities shall be stringently controlled via an inventory system and related procedures under the direction of the Chief Operations Officer (see College Keys). The Vice-President for Operations serves as the "CHIEF OPERATIONS OFFICER", or "COO" for the college. Access to buildings after hours shall be limited. Keys to NCCC facilities shall be issued only to full-time/permanent part-time employees that need specific access outside regular business hours. Key capture devices shall be used for all master keys. Keys may be checked out on a temporary basis from the Chief Operations Officer or designee, provided the appropriate checkout forms have been completed. Following is the standard key control procedure:
NCCC Key Inventory List
|Key Recipient ||Access Detail |
|Administrator ||Key to individual office and building, vault if necessary |
|Staff ||Key to individual office and building, vault if necessary |
|Faculty ||Key to individual office, classroom, and building |
|Clerical ||Key to vault if access is necessary, key to building, office |
|Coaches ||Key to individual office, building, and athletic facilities as appropriate |
|Maintenance ||Key to whatever building they have responsibility for only and access to other offices as granted by owners |
See additional personnel safety security requirements in the Physical Security appendix.
College Keys/ID badges
Employees will be issued an appropriate key(s) and ID badges to the areas(s) where they need access. Each employee will sign an agreement acknowledging receipt of the key(s) and ID badges agreeing to the following conditions:
1. Not to transfer, give possession of, misuse, modify or alter the above key(s) and ID badges;
2. Not to cause, allow or contribute to the making of any unauthorized copies of the above key(s) and ID badges;
3. Any lost or broken key(s) and ID badges shall be reported immediately to the Chief Operations Officer or designee. The employee who loses a key or ID badge may be assessed the cost of replacing the key or ID badge and re-keying the system;
4. Keys(s) and ID badges can be checked out by any employee by contacting the Chief Operations Officer or designee;
5. Employees who need access to an area on a permanent basis will be issued a key by the Chief Operations Officer upon receiving a written request signed by the supervisor;
6. Employees leaving NCCC shall be required to return key(s) and ID badges on or before the end of the last scheduled workday. If key(s) and ID badges are not returned to the college, the employee’s final paycheck will be held until key(s) and ID badges are received by the Chief Operations Officer or designee.
This college provides access to the vast information resources of the Internet to students, faculty and staff in their educational endeavors via our college network. The facilities that provide this access represent a considerable commitment of resources for telecommunications, networking, software, hardware and personnel.
First and foremost, the Internet for this college is an educational tool, provided to you at significant cost. That means we expect you to use your Internet access primarily for educationally related purposes, i.e., to communicate with students, other college personnel and colleagues, to research relevant topics and obtain useful educational Information. We insist that you conduct yourself honestly and appropriately on the Internet, and respect the copyrights, software licensing rules, property rights, privacy and prerogatives of others, just as you would in any other personal or business dealing.
This college network and Internet access must not be used to violate the laws and regulations of the United States or any other nation, or the laws and regulations of any state, city, province or other local jurisdiction in any material way. The college will cooperate with any legitimate law enforcement investigation activity, including production of Internet activity logs, computer network and Internet access information upon proper request.
No employee, student or patron may use the college network or Internet access to knowingly disable or overload any computer system or network, or to circumvent any system intended to protect the privacy or security of another user (commonly known as "hacking"). No employee, student or patron should attempt to disable, defeat or circumvent any college security facility.
Use of college network or Internet access or other means to commit infractions such as misuse of college assets or resources, sexual harassment, unauthorized public speaking and misappropriation of intellectual property are also prohibited by general college policy and will be governed by the relevant provisions of the Board Policy Handbook and Computer Resource and Internet Usage Policy.
NCCC reserves the right to remove any user from the college network or Internet access at any time. Violators may also be subject to additional disciplinary and/or legal action as provided for in the Board Policy Handbook, Computer Resource and Internet Usage Policy, or appropriate state or federal statutes.
Deviation from any of these policies requires prior approval of the CIO.
The Board of Trustees at all times reserves the right to add to, delete from, alter or amend these policies.
Security Policy/Organizational Structure
Information is a principal organizational asset and it shall be protected to a degree commensurate with its sensitivity and criticality. Information shall be appropriately protected in all its representations (verbal, handwritten, electronic, etc.) and it shall be protected in all its environments (time-sharing system, public data network, in-house computer, etc.). Information shall be protected throughout its processing life cycle (origination, entry, processing, dissemination, storage, and disposal). It shall be both indicated and acknowledged that the president and administration shall be responsible for providing the direction, resources, support, and review necessary in ensuring the appropriate protection of information. Accountability and responsibility for the protection of all information assets shall be assigned to the CIO. Some responsibility for information security, however, shall rest with all employees on an ongoing basis.
The CIO shall be assigned the duties of information security coordinator. Supervisors will be responsible for security in individual areas pursuant to following policies. Information security efforts throughout NCCC shall be coordinated via the Technology Services department. The following specific staff members are identified as the people to handle information security emergencies, by area, should such emergencies arise.
Chain of Command:
|Area ||Primary Contact ||2nd Contact ||3rd Contact ||4th Contact |
|Administrative Affairs ||President ||VP for Student Learning ||VP for Operations ||CFO|
|Academic Affairs ||VP for Student Learning ||Division Chairs ||President || |
|Safety/Security ||VP for Operations ||Associate Dean for Operations ||President ||VP for Student Learning |
|Emergency Action Plan (EAP) ||President ||VP for Student Learning ||VP for Operations ||CFO |
|Tech Services Operations ||Director of Technology Services ||Dean for Operations / CIO ||VP for Operations ||Network Services Administrator |
|Business Operations ||CFO ||President ||Accounting Specialist ||Cashier |
|Student Services ||Dean of Student Services ||Registrar ||Director of Financial Aid || |
|Buildings/Grounds ||Director of Facilities ||VP for Operations ||Dean for Operations / CIO || |
|Building/Room Scheduling ||AA for President ||AA for VP for Student Learning ||AA for VP for Operations ||VP for Operations |
|Vehicle Scheduling ||AA for VP for Operations ||VP for Operations ||Director of Facilities ||Dean for Operations / CIO |
|Housing ||Director of Residence and Student Life ||Coordinator of Residence Life ||Dean of Student Services ||VP for Student Learning |
|Ottawa ||Dean ||Assistant Dean ||VP for Student Learning ||President |
|Keys/Physical Access ||VP for Operations ||Dean for Operations / CIO ||Director of Facilities || |
|Athletics ||Athletic Director ||Asst. Director of Athletics ||President || |
The information security coordinator (and the dean of Ottawa campus) will be responsible for maintaining a contact phone list with the appropriate emergency services.
Physical Security Appendix
The opening of emergency only exits will cause an audible alarm to sound. All outside areas shall be adequately lighted per ADA or OSHA standards. Emergency lighting shall also be installed in all inside rooms, per ADA or OSHA standards.
Physical access to the network control center in technology services operations shall be restricted to authorized technology services personnel only. The back door to the Student Services office shall be locked between the hours of 5:00 p.m. and 8:00 a.m.
College seal and signature stamps shall be kept in a secure place per statutes. Signature stamps and other items used to indicate management approval of output shall be kept in a secure location away from sensitive output forms (such as check stock).
Cash box should be secured when the cashier is not present but will be under video surveillance at all times.
Mirrors should be placed in low visibility areas in offices to assist staff with security monitoring.
Confidential material or sensitive hardcopy output shall be properly disposed of by either shredding or burning. If sensitive hardcopy data are kept stored prior to disposal, this storage should be in secure containers (e.g., locked metal mailbox-like containers). File cabinets containing confidential or sensitive data should be locked when not in use.
Information Security Appendix
The Associate Dean for Operations serves as the "CHIEF INFORMATION OFFICER", or "CIO" for the college. The CIO is responsible for information security procedures. Security policies will be regarded as reasonable directives of the immediate supervisor. Failure to comply is valid reason or cause for suspension, demotion, or termination of any employee.
Personnel access shall be limited to only the information required to perform a job (also referred to as “need to know”).
The identity of all users on NCCC network shall be authenticated with a password and user-ID code; such that no user will be allowed to use the system without having been positively identified first. All user-Ids shall be unique to individual assignees. Passwords shall be required to be changed, automatically, every 31 days, and should under no circumstance be shared with other individuals. In addition, no user should sign on and allow another individual to use that workstation without first signing off. Users should never leave a signed-on workstation unattended.
The work of all persons involved in on-line data input and output will be traceable to such individuals via data base record time stamp, and individual library.
Data input and output operators shall be prohibited from working alone, unless authorized by their appropriate supervisor.
Employees and students at NCCC may have access to certain on-line computer services pursuant to agreement(s) which may be entered into between NCCC and Internet service providers.
With regard to use of on-line computer services, NCCC employees and students shall use the software and access provided through NCCC only in accordance with licensing and use agreement(s) with the service provider, and shall not utilize the service to violate the privacy of any other employee or students, or to obtain or release private or confidential information or records of NCCC, its employees or students.
NCCC employees or students learning of any misuse of software or on-line computer services at the college shall notify the CIO.
The CIO shall be responsible to conduct investigation of any breach of computer information security reported to him and insure compliance with board policy. The CIO shall have the right to immediately terminate on-line computer access of any employee or student for violation of this policy. NCCC reserves the right to log Internet use and to monitor file service space utilization by users while respecting the privacy of user accounts. NCCC also reserves the right to remove any user from the network at any time.
The Technology Services department shall create and keep current a procedures manual describing standard operating procedures, etc. User-related procedures should be documented by individual departments and kept current.
NCCC licenses the use of its computer software from a variety of outside companies. NCCC does not own this software or its related documentation and, unless authorized by the software developer, does not have the right to reproduce it.
With regard to use on local area network or on multiple machines, NCCC employees shall use the software only in accordance with the license agreement.
NCCC employees learning of any misuse of software or related documentation within the college shall notify their immediate supervisor.
The Director of Technology Services shall be responsible to insure compliance with board policy and the US Copyright Law. The director shall have the right to immediately remove any illegally installed software in accordance with board policy.
Local Area Network Server/Personal Computer Backup
The Technology Services department (or delegate) will be responsible for the backup and recovery of all NCCC local area network (LAN) servers. Backup will be done regularly and will provide for adequate safety in the event of a data loss. The Technology Services department will document specific LAN server backup and recovery procedures.
It will be the responsibility of Technology Services to maintain the appropriate software license for all software contained on the PC. The Technology Services department may require proof of license for any software package located on any machine. Software without supporting license documentation will be removed immediately from the machine as per board policy.
The Technology Services department will be responsible for maintaining license materials for all software contained on the NCCC LAN servers. License materials will be inventoried and stored as per the Technology Services standard operating procedures manual.
Crime Awareness and Campus Security Act of 1990
The college administration works with local law enforcement agencies in preventing and reporting criminal activities involving all college-sponsored events. Uniformed security officers are hired for special occasions such as ball games and dances.
Students and staff should report any unlawful activities to college officials including, but not limited to, the president, vice president of academic and student affairs, vice president for operations, deans of student development, outreach and workforce development and the Ottawa campus, and coordinators of residence and student life. Students and staff will be informed of the appropriate officials through the distribution of the student handbook and the personnel handbook during orientation activities or in-service meetings.
Residence students should report unlawful activities to the coordinators of residence and student life. The coordinators will inform the president, vice presidents, dean of student development, and local police, as necessary.
At the beginning of each semester the dean of student development, the coordinators of residence and student life, and the vice president for operations will inform dormitory students of procedures for reporting unlawful activities and discuss expectations during college-sponsored activities. Security and safety handouts are available to students during orientation and to staff during in-service meetings. These handouts are also available in the administrative offices on both campuses.
Local law enforcement agencies record all arrests of students involved in activities both on and off-campus. All campus criminal activities and arrests based upon information from local law enforcement agencies are published once each year in the student handbook. Interested persons may contact the dean of student services for the latest statistics.
The consumption, distribution, or possession of alcohol (including 3.2 beer) or illicit drugs by students or employees is prohibited in any college building, on college grounds, or at any college-sponsored activity.
Any student who consumes alcohol or uses illicit drugs before entering any college grounds or college building, attending any college-sponsored activity, or traveling to and from any college-sponsored activity shall be refused entrance and admission and may be placed on probation, suspended, or expelled in accordance with the provisions of board policy, student handbook, and state law. For the same reasons, employees may be placed on probation, suspended, or discharged from work.
A student or any employee may also be required to meet with a campus counselor. College personnel may refer students or employees to any medical treatment or social service agency to complete a drug or alcohol abuse education or treatment program as a condition of continued enrollment or employment when such student or employee is reasonably believed to be abusing alcohol or other drugs. The cost of completing such a program will be the responsibility of the student or the employee.
The assistant dean of enrollment management works with various community agencies to provide education and assistance for students and employees who seek drug and alcohol abuse information. These agencies are also listed in the student handbook and the personnel handbook.
Students and employees are reminded that local, state, and federal laws provide for a variety of legal sanctions and penalties for the unlawful possession, distribution, and consumption of illicit drugs and alcohol. These sanctions include, but are not limited to, incarceration and monetary fines.
The Federal Controlled Substance Act provides penalties of up to 15 years imprisonment and fines of up to $25,000 for unlawful distribution or possession with intent to distribute narcotics. For unlawful possession of a controlled substance, a person is subject to up to one year of imprisonment and fines up to $5,000. Any person who unlawfully distributes a controlled substance to a person under twenty-one years of age may be punished by up to twice the term of imprisonment and fines otherwise authorized by law.
Kansas law provides that any person who violates the criminal statues on controlled substances by possessing, offering for sale, distributing, or manufacturing opiates and narcotics, such as cocaine and heroin, shall be guilty of a class “C” felony. For a conviction of a class “C” felony, the court may sentence a person to a term of imprisonment of a minimum of three to five years with a maximum of 10-20 years and a fine of up to $15,000. Unlawful possession of a depressant, stimulant, or hallucinogenic drug is punishable as a class “A” misdemeanor, with a penalty of up to a year in jail and a fine of $2,500. Depressants include barbiturates and Valium. Hallucinogens include LSD, marijuana, and psilocybin. State law classifies amphetamines and methamphetamines as stimulants.
Article 7 of the Kansas Liquor Control Act provides for punishments ranging up to six (6) months’ imprisonment and fines of up to $1,000 for violations of statutes relating to the possession and distribution of alcohol.
More detailed information regarding drug abuse is available through student services, counseling services, and the libraries.
Student violations will be handled under the right to due process, and probation and expulsion may result. [ Back to Top]
Resource Telephone Numbers
|NCCC Counseling Services || |
(Chanute) 620-431-2820 x 280(Ottawa)785-242-2067 x 303
|AIDS Awareness ||800-342-AIDS |
|AIDS Resource Network ||800-738-AIDS |
|Alcoholic Anonymous ||620-431-1064 |
|Child Abuse & Neglect Hotline ||800-922-5330 |
|DECCA (Ottawa) ||785-242-7100 |
|Federal Bureau of Investigation (FBI) ||866-327-8200 |
|Kansas Alcohol and Drug Abuse Services ||620-473-2242 |
|Kansas Alcohol and Drug Abuse Section (SRS) ||785-296-3925 |
|Kansas Arson/Crime Hotline ||800-KS-CRIME |
|Kansas Crisis Hotline (Domestic Violence and Sexual Assault) ||888-363-2287 |
|Kansas Division of Environment (Emergency Spill Response) ||785-296-1679 |
|Kansas Division of Health (Bioterrorism Incident) ||877-427-7317 |
|Kansas Epidemiologic Services (Reportable Diseases) ||877-427-7317 |
|Kansas Highway Patrol ||620-431-2100 |
|Kansas State Fire Marshall ||866-542-9628 |
|Mid-America Poison Control Center ||800-222-1222 |
|National Institute on Drug Abuse ||800-662-4357 |
|National Cocaine Hotline ||800-Cocaine |
|National Clearing House ||800-SayNoTo |
|National Response Center (Toxic Chemicals, Oil Spills & Terrorist Threats) ||800-424-8802 |
|National Runaway Switchboard ||800-RUNAWAY (786-2929) |
|National Suicide Prevention Lifeline ||800-273-8255 |
|Southeast Kansas Mental Health Center ||620-431-7890 |
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When the National Terrorism Advisory System announces a security alert the College will act promptly to notify all constituents.
The National Terrorism Advisory System, or NTAS, replaces the color-coded Homeland Security Advisory System (HSAS). This new system will more effectively communicate information about terrorist threats by providing timely, detailed information to the public, government agencies, first responders, airports and other transportation hubs, and the private sector. It recognizes that Americans all share responsibility for the nation's security, and should always be aware of the heightened risk of terrorist attack in the United States and what they should do. (Source: NTAS website, www.dhs.gov/alerts)
Current NTAS Alerts can be found at the following link: http://www.dhs.gov/files/programs/ntas.shtm#current . [ Back to Top]