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Financial Aid Handbook

 

 

INTRODUCTION

 

Neosho County Community College, a comprehensive community college located in the city of Chanute (population approximately 9,500), serves the higher educational needs of the residents of southeast Kansas.

Neosho County Community College is accredited by the North Central Association of Colleges and Schools Commission on Institutions of Higher Education, 30 North LaSalle Street, Suite 2400, Chicago, IL  60602-2504, 1-(800) 621-7440; (312) 263-0456 and the Kansas State Department of Education.

NCCC is a member of the Kansas Association of Community Colleges, the North Central Association, the American Association of Community Colleges and the Southeast Kansas Higher Education System.

NCCC is an equal opportunity institution.

 

Neosho County Community College Office of Student Financial Aid

Kara Hale, Director of Financial Aid, 620.431.2820 ext 219 
Jennifer Daisy, Assistant Director of Financial Aid, Ottawa Campus, 785.242.2067 ext 315 
Lori Clements, Financial Aid Specialist, Chanute Campus, 620.431.2820 ext 278

 

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Financial Aid Program

The financial aid program at Neosho County Community College (NCCC) provides financial assistance for eligible students enrolled in a degree program wishing to attend NCCC. Many students find it difficult to attend college without financial assistance. A comprehensive assistance program which includes scholarships (institutional, academic, and athletic), grants (State and Federal based aid), loans (federally-funded subsidized, unsubsidized, and parent loans) and part-time employment (College Work Study and Community Service) is available.

Begin the application process by submitting a Free Application for Federal Student Aid (FAFSA). Copies of online or paper applications are available in the forms section. To learn more about the FAFSA or to submit an online application consult FAFSA INFO. If you plan to attend NCCC in Fall 2014, Spring 2015, or Summer 2015, please complete a 2014-2015 FAFSA. Our priority processing date for the 2014-2015 FAFSA is April 1, 2014. If you have questions about the FAFSA application, please contact the Office of Student Financial Aid.

Neosho County Community College's Federal School Code:   001936

Scholarship applications can be submitted beginning January 1 for the following fall semester. Our priority processing date for scholarship applications is May 1. All applications received by this date will be given first consideration. All applications received after May 1 will be considered depending on funds available.

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Federal Grants
 Grants are defined as funds based on financial need that does not have to be repaid.

PELL GRANT
Pell Grants are the largest Federal grant program. This program is for undergraduates. Annual Pell awards for full-time students (12 or more credit hours) range from $609 to $5645 for the 2013-2014 award year.  Annual Pell awards for full-time students (12 or more credit hours) can range from $555 up to $5550 for the 2012-2013 school year. Beginning in the 2009-2010 award year, students can qualify for up to 200% of the annual Pell Grants in an award year. Eligibility for the Pell Grant determined by filling out the Free Application for Federal Student Aid (FAFSA).

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SUPPLEMENTAL OPPORTUNITY GRANT (SEOG)
Supplemental Educational Opportunity Grants (SEOG) are federal funds available to undergraduates who demonstrate exceptional need. Because of limited funds at our institution, SEOG annual awards range in amounts from $100 to $300.   

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FEDERAL WORK STUDY (FWS):
Federal Work Study Employment is made available by the college and the Federal government. Students must submit a FAFSA, show financial need, and funds must be available.  Jobs will include community service and on campus opportunities. These jobs are supervised by Neosho County Community College. Federal Work Study positions are most often 4 to 10 hours per week and will not exceed 20 hours per week during the school year. Students are paid federal minimum wage or greater for the work they perform. Actual earnings are determined by the number of hours worked A student’s earnings may not exceed their financial need.
Federal Work Study positions are posted at the beginning of the fall semester and when positions open during the school year. Eligible students may contact departments with open positions, as noted in job postings, and interview. Employment is not guaranteed, due to limited funds and positions. If selected by a position supervisor, the student must complete employment paperwork with the Office of Financial Aid. Timecards must be signed by the student and the position supervisor, then submitted to the Office of Financial Aid. Students are paid monthly.  [ Back to Top ]

 


Federal Family Education Loan Program (FFELP)
 Loans are defined as funds that must be repaid.

 

FEDERAL STAFFORD LOAN
Students may apply for a Stafford Loan by completing the loan process available on the financial aid web page.  Remember, a Free Application for Federal Student Aid (FAFSA) must be completed and the student must have a complete financial aid file.  This loan is a low-interest, fixed-rate loan to help you pay for the cost of your education beyond high school. For Stafford Loans that are first disbursed between July 1, 2008 and June 30, 2009 the lender may charge fees of up to 2 percent of the loan. A portion of the fees is paid to the federal government and a portion is paid to the guarantor (the guarantor administrates the Stafford Loan program) to assist with the costs associated with providing the loan. These fees are deducted from the loan by the lender before the loan is sent to NCCC.

 

 There is a six-month grace period once you leave school or drop below half-time (half-time is 6 to 8 credit hours). During the 6 months grace period the student should receive repayment information and be notified by the loan company when payment is due. However, you are responsible for beginning repayment on time even if the information does not reach you. Payments are usually due monthly. The minimum payment will be at least $50 and may be greater depending upon the total amount borrowed. The student can choose between different repayment options. Stafford Loans can be repaid early without penalty. There are two different types of Stafford loans, subsidized and unsubsidized

 

SUBSIDIZED STAFFORD LOAN
Applicants must meet the Federal "need" qualification to receive the Federal Subsidized Stafford Loan. This is a need-based loan.  The federal government pays the interest to the lender on your behalf if you are at least a half-time student (enrolled in 6 or more credit hours), during the six month grace period, and during other authorized periods called "deferments" when payments may be postponed.  Another benefit offered by the Subsidized Stafford Loan is a lower interest rate. For Subsidized Stafford Loans: loans disbursed July 1, 2008 through July 1, 2009 have a fixed interest rate of  6.0 percent, loans disbursed July 1, 2009 through July 1, 2010 have a fixed interest rate of 5.6 percent. 
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Unsubsidized STAFFORD LOAN
Unsubsidized Stafford Loan eligibility is not based on financial need and interest begins to accumulate once the first disbursement is sent to the school by the lender. For loans disbursed July 1, 2008 through July 1, 2009 the interest rate is fixed at 6.8 percent. During a period when the Unsubsidized Stafford loan is in deferment, the interest on the loan can either be paid as the student goes through school or be capitalized (added to your principal loan balance, therefore increasing the amount to be repaid). The unsubsidized loan amount the student may borrow is determined by subtracting the total financial aid received from the student’s financial aid budget (Cost of Attendance), while taking into consideration annual loan limits.


Annual loan limits for Subsidized Stafford Loans are $3,500 for the first year of undergraduate study (students classified as freshmen, 0-25 credit hours earned) and $4,500 for the second year of undergraduate study (students classified as sophomores, 26 or more credit hours earned).  At no time will the combined total of subsidized and unsubsidized loans, for students classified as Dependant, exceed $5,500 for the first year or $6,500 for the second year.  For applicants classified as Independent, those students are eligible for an additional $4,000 in unsubsidized only. 
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Federal Parent Loans for Undergraduate Students (PLUS):
The Federal Parent Loan for Undergraduate Students are made available to applicants classified as dependent students. Students are required to apply for Federal "need based" aid before they will be considered for the PLUS. Beginning July 1, 2006, FFELP PLUS loans disbursed have a fixed interest rate of 8.50 percent. Interest is charged on a PLUS loan from the date of the first disbursement until the loan is paid in full. Prior to July 1, 2008 repayment of principal and interest began within 60 days of the loan’s disbursement. However, for PLUS loans disbursed  July 1, 2008, the borrower (parent) has the option of waiting to begin repayment until 60 days after the loan is fully disbursed or waiting until 6 months after the student, on whose behalf the parent borrowed, leaves school or drops below half-time (half-time is 6 to 8 credit hours) enrollment. Fees of up to 4 percent of the loan may be charged by the lender. These fees are origination fees of up to 3 percent and guarantee fees of up to 1 percent. These fees are deducted from the loan by the lender before the loan is sent to NCCC. Parents are limited to an annual loan amount. The amount borrowed cannot exceed "Cost of Attendance" minus "all other eligible aid per dependent student." [ Back to Top ]

 

 

Board of Regents Scholarships

Applicants for funding from the Kansas Board of Regents should complete the state application. To obtain an application or for further information, access the Kansas Board of Regents site.

 

Kansas State Scholarship:
The program is administered by the State Board of Regents Student Assistance Section.
State Scholars are Kansas residents who receive State Scholar designation. Scholars are designated on the basis of the American College Testing Assessment (ACT) results and GPA. Scholars are considered for an award up to $1,000 upon verification of financial need. For further information, access the Kansas Board of Regents site.

 

Kansas Ethnic Minority Scholarship Program:
The Kansas Minority Scholarship is a state-funded program designed to enable and encourage academically talented minority students to further their post-secondary undergraduate study. A $1,850 renewable scholarship is available to minority students with demonstrated scholastic ability and financial need. For further information, access the Kansas Board of Regents site.

 

Kansas Nursing Service Scholarship Program:
The Kansas Nursing Service Scholarship Program (KNSP) is designed to provide financial incentive to students admitted to and enrolled in nursing programs. Nursing scholarships will be funded by the State of Kansas and by a medical care provider (sponsor). Applicants are required to secure sponsorship prior to submitting the nursing scholarship application. For further information, access the Kansas Board of Regents site or contact the NCCC Mary Grimes School of Nursing. [ Back to Top ]
 

Requirements for Financial Aid

To be eligible, students must:

  • be a U. S. citizen or eligible non-citizen,

  • have a high school diploma or a General Education Development (GED) certificate,  be registered with the Selective Service (if required),

  • attend a participating college,

  • be working toward a degree or certificate in an eligible program,

  • be making satisfactory academic progress,

  • not owe a refund on a federal grant or be in default on a federal student loan, 

  • have financial need (except for some loan programs).

  • certify that you will use federal student aid only for educational purposes

In addition:

  • Some Less-than-half-time students may be eligible for Federal Pell Grants and some other Federal student aid programs. The majority of students will need to be enrolled in at least 6 credit hours to receive aid.

  • Students who have received a bachelor’s degree are not eligible for Federal Pell, SEOG, or ACG grants, but may be eligible for loan assistance.

  • Students attending two schools in the same enrollment period must inform the Office of Student Financial Aid at both institutions of their dual enrollment. Students cannot receive financial aid at both schools.

  • Conviction of drug distribution or possession may make a student ineligible. It is possible for some students to regain eligibility by successfully completing an acceptable rehabilitation program.

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Financial Aid Applications

Application:
All students applying for Federal Financial Aid must complete the Free Application for Federal Student Aid (FAFSA). To learn more or to submit an online application consult
FAFSA INFO. Paper application forms are available in high school counseling offices and at most public libraries. A paper application can also be obtained by writing to : Office of Student Financial Aid, Neosho County Community College 800 West 14th Street, Chanute, Kansas, 66720 and requesting a FAFSA. All students applying for federal aid are required to complete a Student Data Form and submit it to the Office of Student Financial Aid. These forms are provided by the Office of Student Financial Aid. To apply for loans students must also complete a loan worksheet and submit it to the Office of Student Financial Aid, complete online loan entrance counseling, and sign a master promissory note. Loan worksheets are available in the Office of Student Financial Aid and informs.

 

Academic and High School Transcripts:
An official high school transcript or GED certificate must be recorded through the NCCC’s Registrar's Office. All post secondary official academic transcript(s) must be recieved, recorded, and evaluated by the NCCC's Registrar’s Office.

 

Verification Documentation:
Students may be required to submit documentation to verify the information reported on the Free Application for Federal Student Aid (FAFSA). If necessary, the Office of Student Financial Aid will contact students about this documentation.

 

Loan Application Procedures:
Each award year the student applies for loan, an entrance interview must be completed by the student prior to loan funds being awarded. This counseling consists of discussing the types of loan options and eligibility available to the student, as well as loan deferments and repayment responsibilities. The Office of Student Financial Aid receives verification of entrance interview completion electronically. The Master Promissory Note (MPN) can also be completed electronically. The Student may either sign electronically or mail a signed and dated paper copy of their MPN to their lender. The student will also complete a  student loan worksheetto inform the Office of Student Financial Aid of the dollar amount the student is requesting and the type(s) of loan the student is willing to receive. The worksheet must be completed by the student and returned to the Office of Student Financial Aid. The entrance counseling, master promissory note, and student loan worksheet must all be completed before the loan application will be processed.

 

At the conclusion of each loan period, exit counseling must be conducted.  Exit loan counseling will be offered to our students thru an online service with a link on our website. The student will be contacted by mail and/or email at the end of their loan period and directed to complete EXIT COUNSELING if they have not already done so during that loan period. Students with summer semester loans will be contacted to complete exit counseling in May.  At this time, a hold will be placed in the Registration module of the student's records. The hold will be removed upon confirmation that the student has successfully completed exit counseling. The Office of Student Financial Aid receives verification of completion electronically. Until this requirement has been completed, all official transcripts and some other services may be withheld. [ Back to Top ]

 

 

Deadline Dates

Scholarship applications will be accepted at any time after January 1, but those received before May 1 will be given first consideration. Those received after May 1 will be considered if funds are available. Please contact the Office of Student Financial Aid regarding scholarship applications. Scholarship recipients will usually receive the award notifications in June.

 

Federal Financial Aid application priority date is April 1. You should apply as early as possible but not before January 1 of each year. The preceding year’s tax return information is required on the Free Application For Federal Student Aid. You may want to consider filing your taxes as early as possible.

 

NOTE- Financial aid deferments will be given to eligible students with a completed financial aid file by the payment deadline date. This date is established by the Business Office every semester and published in the semester class schedule. The deferment allows students to delay paying any tuition, fees, college housing, or books until their federal aid is received by the college. The amount of federal aid disbursed is according to the amount of hours enrolled in at the time the award is calculated for payment. Financial aid recipients are classified as full-time (taking 12 or more hours per semester), three-quarter-time (9-11 hours per semester), half-time (6-8 hours per semester) or less than half-time (3-5 hours per semester). However, the student is responsible for all costs not paid by the federal aid or if they lose their federal aid eligibility. This form must be completed each semester, however a student only applies for federal aid each academic year. It is important for students interested in Federal Financial Aid to understand that financial aid funds are limited. It is essential to correctly complete and submit the forms as soon as possible.

 

Consortium Agreements: If you will be taking additional hours towards your degree at another institution during this academic year and wish to have it included in your financial aid, you must complete a Consortium Agreement from NCCC. You are then required to send your Agreement to the other participating institution for completion of enrollment description and credit hours. Consortium Agreements must be completed for each semester and be received by NCCC prior to the 20th day of each semester. Consortium Agreements will be used in calculating your actual award. Please contact our office for more information. An official academic transcript from the participating institution is required at the conclusion of the semester. [ Back to Top ]

 

 

How Financial Need is Determined

To be considered for the Federal student aid programs, a student must fill out the Free Application for Federal Student Aid (FAFSA). To learn more or to submit an online application consult FAFSA INFO. Paper application forms are available in high school counseling offices and at most public libraries. A paper application can also be obtained by writing to : Office of Student Financial Aid, Neosho County Community College 800 West 14th Street, Chanute, Kansas, 66720 and requesting a FAFSA. The priority completion date for federal aid applications is April 1 of each year. This application collects financial and other information used to calculate the Expected Family Contribution (EFC) that ultimately determines the student’s eligibility for aid. If eligible, the student will then be offered an aid package[ Back to Top ]

 

 

Demonstrating Need

At its simplest level, a student’s financial need is the difference between the amount the family can be expected to contribute to the student’s education (EFC) and the student’s cost of attendance (COA) at NCCC.

Cost of Attendance (COA):
The law specifies that the cost of attendance includes both institutional and non- institutional expenses. These costs are reviewed annually.

Neosho County Community College establishes a cost of attendance based on average student cost. The intent is to provide an allowance which considers approximately how much money a student may expect to need to complete an academic year, including living and college expenses.

Expected Family Contribution (EFC):
When the FAFSA (Free Application for Federal Student Aid) is processed by the Department of Education, the information from the application is analyzed and an EFC (Expected Family Contribution) is calculated based a formula established by law. Your family's income (taxable and untaxed), assets and benefits (for example, unemployment or Social Security) are all considered in determining your EFC. Your family size and the number of family members who will be attending a college or career school are also considered  to determine how much parents and students can be expected to pay toward a student’s education. In essence, the EFC measures the family’s financial strength based on the income and assets of the student, the student’s spouse and (if the student is dependent) the student’s parents. The EFC formula also takes into account the family’s expenses, based on the number of persons in the household and the number of those persons attending college.[ Back to Top ]

 

 

Awarding of Financial Aid

The process of determining what programs of aid and the dollar amount to be included from each program in meeting the need of each applicant is referred to as "packaging".

The Expected Family Contribution (EFC) is subtracted from the student’s Cost of Attendance and the difference is the student’s "financial need." The following steps are subtracted from the student’s financial need in order to determine a package:

  • All scholarships being received by the student. (All scholarships must be reported to the Office of Student Financial Aid as soon as the student is notified of the award.)

  • The amount of Pell Grant a student is entitled to receive.

  • Students with the highest financial need will be considered for the Federal Supplemental Educational Opportunity Grant . Recipients must also meet all other necessary requirements as described by this Federal Grant Program.

  • Any other aid the student may be receiving will be deducted from need. (Students are required to report these funds, such as JTPA, WIA, Heartland Works, or SRS, to the Office of Student Financial Aid.

  • Upon request, students will be considered for Federal Work Study and various loans.

The proportion of need met in each student’s case is dependent upon the available funds. Neosho County Community College will attempt, but is under no obligation, to meet full need. Aid will be awarded first to students with demonstrated need, with a priority given to those applications completed by April 1.

 

If excess funding becomes available, funds will be awarded based on the remaining need of students.

 

Award Notification

Each student will receive an award letter showing his/her actual financial aid package. The student should read the letter carefully, as well as any attached forms. Students who have questions are invited to contact the Office of Student Financial Aid.

 

Disbursement of Funds

Prior Pell Grant and student loan history will be verified before the start of the semester and/or disbursement of aid. The signed, Student Data Formauthorizes the school to apply the Federal Pell, SEOG, and/or ACG Grants, Subsidized, Unsubsidized, and Plus Loans to credit the student’s account each semester. Charges for tuition, fees, books, and college housing (if applicable) and other allowable charges assessed to the student will be subtracted from the federal financial aid credit and a change check will be disbursed for any credit remaining on the student’s account. The initial transfer of funds and payment of aid will be approximately mid-October and late February. Students are to contact the Business Office for disbursement of their aid.

Federal College Work Study money will be paid as a payroll check disbursed on the last business day of each month at the president’s office located in Sanders Hall. [ Back to Top ]

 

 

Rights and Responsibilities

 

Student Responsibilities

  • Students must complete all application forms accurately and submit them prior to deadline dates.

  • Students must provide correct information. In most instances, intentionally misreporting information on financial aid application forms is against the law and may be considered a criminal offense which could result in an indictment under the U. S. Criminal Code.

  • Students must submit all additional documentation, verifications, corrections, and/or new information requested by the Office of Student Financial Aid.

  • Students are responsible for reading and understanding all forms that they are asked to sign and for keeping copies of the forms.

  • Students accept responsibility for all agreements they sign.

  • Students must perform the work that is agreed upon in accepting a Federal Work-Study award.

  • Students should be aware of NCCC’s refund procedures.

  • Students are responsible for reporting to the Office of Student Financial Aid all scholarships and other aid they may be receiving and any changes in the information they have submitted.

Student Rights

  • Students have the right to know which financial aid programs are available at NCCC.

  • Students have the right to know the deadlines for each of the financial aid programs available.

  • Students have the right to know how financial aid will be distributed, how decisions on that distribution are made, and the basis for these decisions.

  • Students have the right to know how financial need was determined. This includes how costs for tuition and fees, room and board, travel, books and supplies, personal and miscellaneous expenses, etc. are considered in the cost of attendance.

  • Students have the right to know what resources (such as parental contribution, other financial aid, student assets, etc.) were considered in calculation of their need.

  • Students have the right to know how much of their financial need as determined by the institution has been met.

  • Students have the right to request an explanation of the various programs in their student aid package.

  • Students have the right to know NCCC’s Return of Title IV Funds Policy.

  • Students have the right to know what portion of the financial aid they received must be repaid and what portion is grant aid. If the aid is a loan, students have the right to know what the interest rate is, the total amount that must be repaid, the pay back procedures, the length of time the student has to repay the loan, and when repayment is to begin.

  • Students have the right to know how NCCC determines whether students are making satisfactory academic progress, and what happens if they are not. [ Back to Top ]

 

Return of Title IV Funds Policy

The Registration Office has been designated as the official office for withdrawal notification.

 

For federal aid recipients attending NCCC, a portion of Title IV grant or loan funds, but not federal work-study funds, may be returned to the Title IV programs (includes Federal Pell Grant, Federal SEOG, Federal ACG, Federal Stafford and Federal PLUS loans) upon a Title IV recipient’s (the student’s) withdrawal from school. This means that if a federal recipient attending NCCC withdraws from all of his/her classes prior to the end of the semester, the Office of Student Financial Aid must use a federal formula to determine what percentage of the student’s aid must be returned to the federal government.

 

The calculation of the Return of Title IV Funds is based on the student’s withdrawal date. The percentage of the period of enrollment (fall or spring or summer semester) for which assistance was awarded (the entire semester) will be determined. To calculate the amount of Title IV assistance earned. Up through the 60 percent point in time, the percentage of assistance earned is equal to the percentage of the period of enrollment for which it was awarded that was completed as of the day the student withdrew.

 

If a student has received more grant or loan assistance than the amount earned (percentage of semester student was enrolled), the unearned funds shall be returned to the federal programs. Differences between amounts earned and amounts received by the student will be returned to the Title IV programs. If a student withdraws after completing at least 60 percent of the semester, then the student earned 100 percent of the Title IV aid for that semester. Once NCCC completes the calculations, a student will receive written notification of the dollar amounts returned to the federal program and if it is necessary for a student to make any additional payments to the federal government or to NCCC.

Aid will be repaid to the appropriate fund according to the following distribution priority, which is statutorily prescribed.

 

  1.  

  1. Unsubsidized Federal Stafford Loan

  1.  

  2. Subsidized Federal Stafford Loan

  3. Federal PLUS Loan

  4. Federal Pell Grant

  5. Federal SEOG

  6. Federal Academic Competitiveness Grant

  7. Other Title IV aid programs

Examples of the Return of Title IV funds calculation will be available to students upon request by contacting the Office of Student Financial Aid. [ Back to Top ]

 


Satisfactory Academic Progress Policy

Federal regulations require that a student must be making satisfactory academic progress in a certificate or degree program in order to be eligible to receive federal aid.

As per federal regulations, all academic transcripts will be evaluated for satisfactory academic progress whether or not financial aid was received. For the purposes of determining satisfactory academic progress, grades of "A," "B," "C," "D," "P," "F," "XF," “W,” "WA," "NP," and "I" will be calculated as attempted financial aid hours.  This includes developmental and repeated courses. Audit and non-credit classes are not considered for financial aid and will not be included as attempted financial aid hours.  If a student completes a course that he/she received an incomplete grade in, the student must notify the financial aid office in writing, in order for satisfactory academic progress to be again reviewed.

Upon a completed financial aid file, a student’s current status at NCCC will be reviewed. Qualitative and quantitative measures are required to determine satisfactory academic progress. That criterion is listed below.
• Students must successfully complete 67% of the cumulative number of credit hours attempted.
• Students must have a 2.0 or greater cumulative career GPA.
• Students who have attempted 97 or more hours will be placed on financial aid denial.
Successfully completed grades include:  "A," "B," "C," "D," "P" (Pass). 
Unsuccessfully completed grades include: "F" (Failure), "XF" (Failure Due to Violation of Academic Honesty policy), "I" (Incomplete), "W" (Withdraw), "WA" (Withdrawn by Administration, "NP" (No Pass).

Example: Peter Panther has attempted 12 hours at XYZ College and has attempted 15 hours at NCCC. He has attempted a total of 27 credit hours. (27 hours x 67% =18.09) He must have successfully completed at least 18.09 credit hours and have at least a 2.0 cumulative career GPA to be making satisfactory academic progress.

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FINANCIAL AID PROBATION  At the end of each fall and spring term, NCCC financial aid recipients in good academic standing who do not meet conditions 1 and/or 2 (see previous list) are placed on financial aid probation for their next term of attendance.  A student on financial aid probation is still eligible to receive financial aid the next semester of attendance.  However, notice of financial aid probation may be retroactively incurred based on an evaluation of the student’s previous academic record at NCCC.

At the end of each fall and spring semester, the students who received aid and were on probation will also have their academic performance evaluated.  At that time, one of the following actions will occur:

  1. If the student has successfully completed 67% of the cumulative number of credit hours attempted and has a cumulative career GPA of a 2.0 or greater, the student will automatically be reinstated to good academic standing.

  2. If the above conditions have not been met, the student will be placed on financial aid suspension.       [ Back to Top ]

 

FINANCIAL AID SUSPENSION  Under the following conditions, students are placed on financial aid suspension:

  1. Receiving unsuccessful grades in all of their classes in one term at NCCC.

  2. Attempting ninety-seven (97) credit hours or more.

  3. Currently on financial aid probation and did not meet the probation requirements.

A student on financial aid suspension is not eligible to receive federal aid.  However, notice of financial aid suspension may be retroactively issued based on an evaluation of the student’s previous academic record at NCCC. [ Back to Top ]

 

CONDITIONS FOR REINSTATEMENT OF FINANCIAL AID.  When the student successfully completes 67% of the cumulative number of credit hours attempted and has a cumulative career GPA of a 2.0 or greater, the student can apply to be reinstated to good academic standing.

To apply for reinstatement for the first offense, the student may appeal to the chief  financial aid officer by filling out the Suspension Appeal Form listing reasons (examples: illness, death in the family or unusual circumstances) why he/she did not achieve satisfactory academic progress or why he/she has attempted ninety-seven (97) or more credit hours and is seeking aid for additional courses.  The student must also supply appropriate supporting documentation, such as a letter form his/her doctor, employer, advisor, etc.  All letters should be submitted to the chief financial aid officer.

If the appeal is approved by the chief financial aid officer, the student will be placed on financial aid probation, and therefore will be eligible to receive federal aid.  Certain conditions and timeframes may be included with the probation reinstatement.  If the appeal is denied, the student will remain on financial aid suspension, and therefore ineligible for federal aid.  The student will be notified in writing of the chief financial aid officer’s decision.

The student may appeal the chief financial aid officer’s decision to the Financial Aid Committee within ten (10) business days.  The student must fill out the Suspension Appeal Form and attach all supporting documents and submit them to the chief financial aid officer.

To apply for reinstatement for the second and subsequent offenses, the student may appeal to the Financial Aid Committee or its designee by filling out a Suspension Appeal Form and attaching the applicable supporting documentation.  All forms and letters must be submitted to the chief financial aid officer.  If the student wishes to present his/her case orally to the committee, he/she must indicate this intention in writing.  This appeal, as well as the original appeal to the chief financial aid officer, student academic file, academic transcript and financial aid file will be submitted for review.  The student will be notified of the initial meeting of the committee if the student has indicated in writing his/her request to orally present the appeal.  Additionally, the committee may mandate that the student appear at the appeal meeting.  The student will be notified in writing of the committee’s decision and may appeal to the president or his/her designee.              [ Back to Top ]

 

 

GLOSSARY OF TERMS USED

Institutional charges consist of tuition, fees, books, contracted room and board, and other charges assessed the student. Supplies are considered to be a non-institutional charge. NCCC may assess an administrative fee not to exceed the lesser of 5% of tuition and fees, contracted room and board, and other charges assessed the student, or $100.

Last date of attendance is the last day the student attended classes as determined by either official or unofficial withdraw date.

Official withdrawal is an official application for withdrawal within 30 days after the withdrawal date.

Unofficial withdrawal is (1) the date of determination, (2) the end of the term, or (3) the end of the period of enrollment, whichever is earlier. [ Back to Top ]

 

 

GLOSSARY OF ACRONYMS

Acronyms are inescapable in the financial aid process. The following definitions of the most common terms are intentionally brief and are used for quick identification purposes only.

Federal Financial Aid Programs:

PELL: Pell Grant—this is a program which provides gift aid to students on the basis of financial need.

SEOG: Supplemental Educational Opportunity Grant—this is a federal gift aid program for needy students.

ACG: Academic Competitiveness Grant-this is a gift aid program for full-time students who meet the many requirements including taking a rigorous high school program of study.

FCWS: Federal College Work Study —this aid program provides part-time jobs for students at minimum wage or higher.

Subsidized Stafford Loan—this program is funded by banks, credit unions, and other private lending agencies. This is a federally-funded loan available to students demonstrating financial need. The interest is paid by the federal government while the student continues enrollment at least half-time (6 credit hours per semester). Repayment begins six months after graduation or withdrawal from school.

Unsubsidized Stafford Loan—this program is funded by banks, credit unions, and other private lending agencies. This loan is available to students who do not demonstrate financial need. The only difference from the subsidized loan is the federal government will not pay the interest for the student. The interest will accrue on the principal borrowed and the student has the option of making regular interest payments or allowing the interest to be capitalized (added to the principal balance of the loan). It is possible for a student to receive both a subsidized and unsubsidized loan during the school year. [ Back to Top ]